Ricoh ★ 4.0

Support the Supply Chain Manager in planning, coordinating, and optimizing end-to-end supply chain activities, including procurement, logistics, inventory & warehouse management, and vendor relations. The role ensures efficient operations, cost reduction, and compliance with organizational goals.

Key responsibility

1. Procurement Management, Vendor & Supplier Relations

• Assist in sourcing, negotiating, and contracting with suppliers/vendors.
  
• Monitor supplier performance (quality, delivery, cost) and maintain relationships.
  
• Support cost-saving initiatives and procurement strategies.
  
• Communicating with vendors and suppliers regarding orders, delivery schedules, and potential issues.
  

2. Inventory & Warehouse Management

• Oversee inventory levels to prevent shortages/excess stock.
  
• Implement inventory control measures (e.g., ABC analysis, JIT).
  
• Ensure accurate stock records and coordinate audits.
  
• Tracking inventory levels, forecasting future needs, and ensuring adequate stock availability.
  

3. Logistics & Distribution

• Coordinate inbound/outbound logistics (transportation, customs, warehousing).
  
• Facilitating the delivery of goods from suppliers to customers and working with third-party logistics providers.
  
• Optimize routes and freight costs for timely deliveries.
  
• Resolve logistics issues (delays, damages, compliance).
  
• Experience in working with forwarders for customs clearance.
  
• Work with 3PLs to arrange shipments, clear customs, deliver to customers,
  
• Processing orders, overseeing the order cycle, and coordinating with warehouses.
  
• Support sales for stock checking, sourcing, placing orders, and arranging Goods Delivery.
  
• Liaise with THE SELLER for shipping documents including packing list, delivery report, CO re-export, certificate of manufacture, CO/CQ, customer clearance, invoice…
  
• Liaise with local forwarders to make delivery arrangements to customers nationwide.
  
• Liaise with dealers for shipping documents including packing list, delivery report, CO re-export, certificate of manufacture, CO/CQ, customer clearance, invoice…
  
• Prepare documents for processing the Licenses.
  
• Check & manage service contracts. File shipping documents including shipping arrival, and original documents.
  
• Check & provide the serial number of machines for sale.
  
• Prepare and provide the delivery documents to customers.
  

4. Process Improvement

• Analyze supply chain data to identify inefficiencies.
  
• Support digital transformation (ERP, automation tools).
  
• Ensure adherence to SOPs and industry best practices.
  

5. Cross-functional Collaboration

• Work with production, sales, and finance teams to align SCM with business needs.
  
• Assist in demand forecasting and supply planning.
  
• Liaising with the Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.
  
• Provide Accounting with the original documents for the payment process.
  

6. Reporting and Analysis:

• Producing operational reports, tracking key performance indicators (KPIs), and analyzing data for process improvements.
  

Other tasks assigned by Line Manager.

Education:

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or related field.
  

Experience:

• 5–7 years in supply chain roles (procurement, logistics, inventory).
  
• Experience with ERP systems and analytics tools.
  

Skills:

• Good negotiation skill in dealing with internal and external stakeholders: customers, 3PL, vendors, Regional Partners, Sales, Finance
  
• Strong negotiation, analytical, and problem-solving skills.
  
• Proficiency in MS Excel/SCM software
  
• Leadership and communication abilities.