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Executive Assistant
Vietlink Hair
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Thông tin cơ bản
Mức lương:
Thỏa thuận
Chức vụ:
Nhân viên
Ngày đăng tuyển:
05/11/2024
Hạn nộp hồ sơ:
04/05/2025
Hình thức:
FULL_TIME
Kinh nghiệm:
5 - 6 năm
Số lượng:
1
Giới tính:
Không yêu cầu
Nghề nghiệp
Ngành
Job Summary
The Executive Assistant will play a key role in supporting senior executives and facilitating the smooth operation of the organization. This position requires a proactive, organized, and detail-oriented individual who can manage a variety of tasks, ranging from scheduling and communication to event coordination and vendor management.
Key Responsibilities
Executive Support
The Executive Assistant will play a key role in supporting senior executives and facilitating the smooth operation of the organization. This position requires a proactive, organized, and detail-oriented individual who can manage a variety of tasks, ranging from scheduling and communication to event coordination and vendor management.
Key Responsibilities
Executive Support
- Provide administrative assistance to C-level executives, including managing professional and personal schedules, arranging travel, and handling communications
- Streamline and maintain internal processes to support top-level executives across the company, ensuring a smooth workflow by coordinating internal and external resources
- Organize and prioritize tasks to align with senior executives' goals and overall company objectives
- Manage calendars, appointments, and meetings for upper management, ensuring they are well-prepared and informed
- Act as a liaison between executives and internal/external contacts, facilitating communication and managing project-related tasks
- Arrange travel for executives and other employees, including booking flights, hotels, and ground transportation
- Handle visa and immigration processes for executives and employees traveling internationally, ensuring timely and accurate submission of paperwork
- Ensure travel policies are followed, maintaining cost-efficiency and compliance with company standards
- Assist the Marketing and Admin teams in coordinating company events, including conferences, meetings, and other gatherings
- Work closely with vendors to ensure event requirements are met and preparations are executed seamlessly
- Manage relationships with vendors, contractors, and suppliers, ensuring adherence to service-level agreements
- Oversee the negotiation, review, and execution of contracts, securing cost-effective purchasing and high-quality services
- Prepare and submit meeting minutes, reports, presentations, and proposals as requested by management
- Ensure documentation is accurate, well-organized, and easily accessible
- Prioritize tasks and manage deadlines effectively, ensuring key deliverables are met
- Perform other ad-hoc duties as assigned by the line manager, demonstrating flexibility and a willingness to take on additional responsibilities when needed
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar role with a minimum of 5 years of experience
- Bachelor's degree in Business Administration, Communications, or a related field (preferred)
- Full fluency in English, with excellent verbal and written communication skills
- History of working with a foreign company using English as the main language
- Proficiency in Notion, Google Suite, and other relevant software
- Experience working with a technology company is a plus
- Experience in coordinating company's events and vendor management is a plus
- Self-motivated, proactive, and able to work independently
- Excellent organizational and time management skills
- Well-organized, with the ability to handle multiple tasks and adapt to changing priorities under pressure
- Strong attention to detail and excellent presentation skills
- Three days remote every week and four full remote weeks per year
- Gold level Health Insurance coverage from Bao Viet Insurance, a yearly complete Health Check and social insurance
- All office benefits and full salary during probation
- Flexible working time starting anytime up to 10 AM working Monday - Friday with no overtime and a long lunch break
- Allowance for everything: meals, parking, petrol, along with unlimited snacks and nice coffee every day
- Choose from a brand-new Mac or PC device
- Salary review twice a year with opportunities for promotions and spot awards
- 12 days annual leave per year, with all days not taken paid out in cash, plus 2 sick leave days
- Yearly Training Budget up to 5 million VND per staff. On top of that, Professional coaching program, buddy system, tech talks, agile sessions, and 1on1 private English classes are available
- Yearly company trip, monthly activities, and other Celebrations for special days in the year, such as Women's Day, YEP, and Christmas
- Employee-led clubs within the company; games teams, sports teams, etc
- Modern open-space office with comfortable workspace, a PS5 games room, and chill-out areas
Khu vực
Vietlink Hair
Xem trang công ty
Quy mô:
200 - 500 nhân viên
Địa điểm:
Đông Bích – Đông Thọ - Yên Phong – Bắc Ninh
“VIETLINK HAIR COMPANY” của chúng tôi tự hào khi sở hữu 1 nhà máy lớn nhất tại thôn Đông Bích, xã Đông Thọ, huyện Yên Phong, tỉnh Bắc Ninh với diện tích hơn 3000m2 và hàng 100 công nhân có nhiều kinh nghiệm, tay nghề cao.
Công ty TNHH XNK VietLink Hair là một trong những công ty hàng đầu Việt Nam hoạt động trong lĩnh vực xuất khẩu tóc ra thị trường thế giới. Trải qua gần 10 năm hình thành và phát triển, chúng tôi không ngừng nâng cao tầm nhìn và sứ mệnh nhằm mục tiêu vươn xa hơn trong tương lai và trở thành doanh nghiệp xuất khẩu tóc hàng đầu trên trường quốc tế.
Với những thành tựu đã đạt được cùng với phương hướng phát triển trong giai đoạn sắp tới chúng tôi hy vọng sẽ được đồng hành cùng với các ứng viên đầy nhiệt huyết và tài năng để cùng chúng tôi hoàn thành mục tiêu đã đề ra.
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