AIA Exchange ★ 4.0

As a Secretary/Team Assistant, this role will support various aspects of business operations as the business grows and scales.

Responsibilities:

1. HR-Internal hiring (tech & non-tech recruitment): (70%)

· Provide basic HR support for the team

· Support to source potential candidates for internal hiring

· Arrange and confirm appointments or interview.

2. Office Operations/Admin: (20%)

· Manage and support the day-to-day administration and operation of the office

· Screens and responds to incoming calls and emails

· Collate information, prepare and manage correspondence, reports and documents

· Minutes taking of meetings

· Organize and coordinate meetings, conferences, and travel arrangements

· Support in developing & implementing internal regulations and policies

· Support in organizing internal events such as employee birthdays, Women’s Day, etc.

· Support office facilities management/maintenance

· Any other ad-hoc tasks assigned from time to time.

3. Sales Admin: (10%)

· Support Sales team in drafting contracts/quotations

· Support clients’ information filing, updating records

· Support Customer Service/Success, Customer Relations

· Support the go-to-market activities to ensure successful launch and continuity growth

· Build relationships with external parties to expand brand awareness and raise business opportunities.

Requirements:

· Good English communication (both oral and written)

· Fast learner, resourceful, organized and autonomous

· Ability to work independently with minimal supervision and manage competing deadlines from multiple stakeholders

· Meticulous and pays attention to details

· Strong in organization skills, communication skills and ability to multitask

· Presentable appearance

Benefit packages:

• 12 days of annual leave, 1 birthday leave and 1 work anniversary leave
• Full SHUI payment
• Transparent working environment, tea break and happy hour
• Provided laptop and free parking
• Annual performance appraisal

If this job opportunity sounds like something you would enjoy doing, I would love to see your CV.

Inbox me via [email protected] or ping me here on LinkedIn for faster responses.

Thank you all!!