IDE Việt Nam

Administration duties:

• Handle flight & Hotel/ Car Booking for regional members visit.
• Maintain up to date information on hotel rates to all employees and update in Intranet.
• Work with vendors on immigration process and documents.
• Monitor and purchase stationeries and pantry items timely.
• Manage vendor contracts & payment related to Admin.
• Forecast operation budget annual for BP&FC.
• Support upload contract via DocuSign
• Manage admin internal reporting.
• Admin document management
• Company sharing folder management
• Other ad-hoc duties

Expats assistant

• Working as the Expat assistant
• Handle work permit and residence card for expats.
• Agenda arrangement for VIP vistors

FM reports

• Coordinate with FM assistant to complete the FM reports and related tasks

IT Admin

• Administrative preparation for IT internal reviews, audit and checks.
• Periodic reporting to RHQ on IT related matters.
• Assist RHQ in administering IT standards.
• Prepare and submit IT reports as required by RHQ.
• Other ad-hoc duties.

Legal & compliance support

• Support RHQ Legal team in documents preparation and follow up.
• Document stamp
• Keep the company legal document safety.
• Follow up compliance activity plan with RHQ.
• Complete compliance reports as required by RHQ.
• Other ad-hoc duties

• Minimum 3 years of working experience in similar position.
• Experience supporting and/or managing the coordination and execution of Annual Operating Plan,monthly and quarterly forecasting.
• Fluent English communication skills, both in verbal & in writing.
• B.A Degree in Business Administration or similar discipline from a recognized college/university.