Sunbytes ★ 3.7

About The Opportunity

On behalf of our international client , we are hiring a Procurement Executive (Vendor Data) to works as part of the Shared Service Centre and ensures compliance with vendor master data approvals align with internal controls, audit requirements, and end-to-end P2P governance.

Our client is a well-known company specialised in the maritime and logistics industry. With almost 200 years of establishment, they have built a reputation for integrity, consistency, reliability and excellence which we constantly seek to protect and grow in our business today, and in the future.

Joining the team as a The Procurement Executive (Vendor Data) , you will be responsible for reviewing, validating, and approving vendor master data requests created by requestors or vendor data creators within the organization’s Procure-to-Pay (P2P) process. This role acts as an independent control and governance layer to ensure vendor data accuracy, completeness, compliance, and segregation of duties before vendor records are approved in Oracle NetSuite. This role is key in ensuring

Key Responsibilities

• Vendor Master Data Approval (Primary)
• Review and approve vendor creation, update, and deactivation requests submitted by vendor data creators or business requestors.
• Validate completeness and accuracy of vendor master data, including legal name, addresses, tax information, banking details, payment terms, and currency.
• Ensure segregation of duties by acting strictly as an approver and not as the vendor data creator.
• Approve or reject vendor requests in Oracle NetSuite and workflow tools based on compliance with SOPs and control requirements.
• Ensure vendor approvals are processed within agreed SLAs.
• Controls, Compliance & Governance
• Enforce vendor master data approval policies, documentation standards, and authorization matrices.
• Perform due diligence checks on vendor documentation (business registration, tax forms, bank proof).
• Ensure compliance with internal controls, audit requirements, and regulatory standards.
• Maintain audit trails and approval evidence for all vendor master data decisions.
• Identify control gaps, approval risks, and process deviations and escalate where required.
• Procure-to-Pay (P2P) Process Support
• Act as a key control point within the end-to-end P2P cycle, ensuring only approved vendors are released for purchasing and payment.
• Understand upstream (vendor onboarding, sourcing) and downstream (PO, GR, invoicing, payment) impacts of vendor master data decisions.
• Support Procurement and Accounts Payable in resolving vendor-related P2P issues.
• Ensure vendor approval decisions align with P2P policies and payment controls.
• Data Quality & Continuous Improvement
• Monitor vendor master data quality trends, rejection reasons, and recurring issues.
• Recommend improvements to approval workflows, SOPs, and data standards.
• Participate in data governance forums and internal reviews.
• Support UAT/SIT testing for vendor approval workflows and control enhancements.
• Stakeholder Management
• Work closely with Procurement, AP, Finance, and business users on vendor approval matters.
• Communicate clearly on approval rejections, missing documentation, and corrective actions.
• Provide guidance and training to vendor data creators and requestors on approval requirements.
• Provide periodic reporting on approval volumes, SLA performance, and control issues.
  
  

Requirements

• Diploma or Degree in Procurement, Finance, Accounting, Business, or related fields.
• 2–4 years of experience in master data management and approvals within a shared service or multinational environment.
• Experience with ERP systems (NetSuite, SAP, Oracle, MS Dynamics, etc.).
• Fluent in English (written and spoken) - primary business language
• Proficiency in at least one additional language: Chinese (Mandarin), Japanese, or Korean
• Strong hands-on knowledge of end-to-end Procure-to-Pay (P2P) processes (mandatory).
  
  

Benefits

• 13th month salary
• Social insurance: full salary
• 14 annual leave, 9 sick leaves
• Performance bonus (based on performance and business results)