Sunbytes ★ 3.7

About The Opportunity

On behalf of our international client , we are hiring a Procurement Executive (Vendor Risk) .

Our client is a well-known company specialised in the maritime and logistics industry. With almost 200 years of establishment, they have built a reputation for integrity, consistency, reliability and excellence which we constantly seek to protect and grow in our business today, and in the future.

Joining the team as a The Procurement Executive (Vendor Data) , you will be responsible for conducting vendor due diligence/ screening, and acts as the first-line reviewer and approver of vendor risk submissions provided directly by vendors during onboarding and periodic re-assessments. The role is the custodian of vendor risk records and ensures that all vendor risk submissions are complete, accurate, consistently assessed, and aligned with the Group’s procurement, compliance, and risk management requirements. Based in the Dalian COE, this role supports Global Procurement by ensuring vendors are properly vetted prior to onboarding or engagement.

Key Responsibilities

• Vendor Screening & Due Diligence
• Review vendor risk questionnaires, declarations, and supporting documents submitted by vendors.
• Perform first-line risk assessments across cybersecurity, compliance, financial, and procurement risk domains.
• Validate risk responses against defined criteria, thresholds, and evidence requirements.
• Approve low to medium risk vendor submissions within delegated authority limits.
• Identify high-risk indicators and determine escalation requirements.
• Act as the formal first approver in vendor risk workflows.
• Risk Escalation & Coordination
• Escalate vendor risk submissions to designated risk owners for second-line assessment where required.
• Coordinate clarification requests, remediation actions, and follow-ups between vendors and internal risk owners.
• Track outstanding risk reviews, mitigation plans, and approval statuses.
• Consolidate risk owner feedback and ensure final risk decisions are documented and closed prior to onboarding or continuation.
• Vendor Risk Custodianship & Governance
• Act as custodian of vendor risk records and documentation.
• Maintain vendor risk profiles, scoring, approval status, and reassessment schedules.
• Ensure consistency and standardisation in risk review and approval practices.
• Trigger periodic vendor re-assessments and event-driven reviews (e.g. scope changes, incidents).
• Support updates to risk frameworks, approval matrices, and operating procedures.
• Controls, Compliance & Audit
• Ensure vendor risk activities comply with internal policies, regulatory expectations, and audit standards.
• Maintain complete audit trails for all risk reviews, approvals, escalations, and decisions.
• Identify recurring risk issues, trends, and control gaps and escalate appropriately.
• Support internal and external audits related to third party and vendor risk management.
• Systems, Reporting & Continuous Improvement
• Use vendor risk management tools, ERP systems, and onboarding platforms (e.g. NetSuite, Diligent tools).
• Produce regular reports on vendor risk profiles, approval volumes, SLA performance, and escalations.
• Recommend improvements to risk questionnaires, workflows, and assessment criteria.
• Support UAT/SIT testing for vendor risk workflow or system enhancements.
  
  

Requirements

• Diploma or Degree in Procurement, Risk Management, Finance, Compliance, Business, or related fields.
• 2–4 years of experience in third party risk management, vendor risk, procurement governance, or compliance roles.
• Experience with Third Party Risk Management (TPRM) systems (Diligent, Dow Jones etc.)
• Experience working in shared service, COE, or multinational environments.
• Fluent in English (written and spoken) - primary business language
• Proficiency in at least one additional language: Chinese (Mandarin), Japanese, or Korean
  
  

Benefits

• 13th month salary
• Social insurance: full salary
• 14 annual leave, 9 sick leaves
• Performance bonus (based on performance and business results)