Voco Hotels

Manage and control purchasing systems and procedures to continually improve the supply chain process, ensure cost effective contracting of products and services, and promote compliance internally with established standards.

Your day-to-day

• To ensure close liaison and co- ordination with all Department for meeting their needs.

• To study thoroughly the items needed to purchase and to have sufficient knowledge about them and their use.

• To ensure supply of merchandise for various departments keeping in mind the ‘lead time’ required for procurement.

• To process and keep track of every purchase requisition, purchase order, contract for regular supplies, upkeep and maintenance of these supplies and lists for kitchens for daily perishables and other standing order requirements.

• To sort out the requirements into- top priority (immediate action), urgent (required in less than half the lead time) and normal (within the lead time)

• To ensure conformity to standards and specifications of merchandise as required by the management.

• To ensure that the requisitions from the originating department are routed through proper channels.

• To constantly endeavour to obtain goods at competitive prices without sacrificing the desired quality standards.

• To maintain proper planning and control systems by filing of different purchase orders in serial order- department wise, lead time demarcation for each item and stated delivery time for each item.

• Preparation of contracts and their terms, use of proper signatures and stamp papers as per existing laws, notation of expiry of contract period, and advertising through local papers to invite tenders etc.

• To ensure that store inventories do not exceed desired limits.

• To keep track of capital items ordered and keep track of their timely delivery.

• Ensuring that items ordered have complete billing and delivery instructions and in case of default that, ‘penalty’ clauses are suitably added to the purchase orders as per the demand of the items.

• Keeping track of the Performa invoice, dates of cheque submissions and keeping close liaison with accounts department for clearing documents etc. in time.

• To maintain follow- up files.

• To keep him up- to- date on the purchase function and the market situation.

• To scan through the purchase requisitions originated by the stores section for regular stores items and other items and select the vendors/ suppliers for the items, and also advise them of the receiving times, place of delivery, packing etc.

We genuinely care about people and we show this through living out our promise of True Hospitality each and every day. It’s what connects every colleague in all IHG hotels.​

Each IHG hotel brand delivers True Hospitality in their own way, and at the heart of it all are specific, core service skills.​

True Attitude: being caring, wanting to make a positive difference, and building genuine connections with guests ​

True Confidence: having the knowledge and skills to perform your role, and giving guests the confidence that they can trust you, to help and support them during their stay​

True Listening: focusing on what your guest is saying, picking up on body language that is often overlooked, and understanding what the guest wants and needs​

True Responsiveness

• Demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company.
• Proficient in the use of Microsoft Office
• Problem solving, reasoning, motivating, organizational and training abilities.
• Good writing skills
• Bachelor’s degree in Materials, Purchasing Management or related field
• 3 years related experience or an equivalent combination of education and work-related experience