TẬP ĐOÀN IPC / IPC Group ★ 1.3

Job Responsibilities:

1. Job Summary

a. File Storage Control:

• Guide, coordinate, and collaborate with departments to implement file storage plans/regulations.
• Monitor and conduct periodic inspections of file storage activities in departments.

b. Ensure Effective Implementation of Regulatory Documentation (VBLQ) Systems:

• Oversee the application of policies, regulations, and procedures aligned with the management orientation of the Board of Directors and Executive Board.

c. Compliance Monitoring:

• Track and monitor adherence to regulatory documents across departments.

d. Periodic Internal Audits and Reporting:

• Conduct evaluations and prepare regular reports.

e. Feedback and Document Improvement:

• Record feedback and improve regulatory documents.

f. Weekly Reporting:

• Monitor weekly reports from departments and compile recommendations for the Leadership Board.

2. Key Duties and Responsibilities

a. File Storage Control:

• Guide, coordinate, and collaborate with departments to implement file storage.
• Periodically monitor and inspect file storage practices in departments.

b. Implement and Monitor Compliance with VBLQ Systems:

• Develop annual or ad-hoc plans for monitoring and evaluating compliance with the regulatory system.
• Communicate, guide, and organize the implementation of regulatory documents.
• Monitor and evaluate adherence to the VBLQ system.
• Identify risks related to document implementation.
• Review the consistency, compliance, and feasibility of company documents under assigned responsibilities.
• Record non-conformities or feedback on VBLQ and collaborate with units to revise and improve operational documents.

c. Organize and Conduct Internal Audits:

• Implement internal evaluations based on plans from the Internal Audit Department.

d. Weekly Reporting and Leadership Consultation:

• Monitor departmental weekly reports and provide insights and recommendations to the Leadership Board.

e. Improvement Process Control:

• Track and verify corrective and preventive actions for non-conformities identified in departments.

f. Other Tasks:

• Advise on developing regulatory systems for units/branches.
• Conduct ISO 9001 quality management system awareness training.

Job Requirements:

1. Education:

• Bachelor’s degree in Quality Management, Archiving, or Law.

2. Experience:

• At least 2 years of experience in developing and implementing ISO 9001 quality management systems.
• Preferred experience includes:
• Working in an organization with system management certifications (ISO 9001, ISO 14001, etc.) and experience in compliance monitoring and internal audits.
• Previous roles in companies related to real estate project construction (developers, contractors, or supervision consultants).

3. Knowledge:

• In-depth understanding of system management and policy-related tasks.
• Familiarity with real estate investment, project construction, and document management in project records.

4. Skills:

• Planning, monitoring, and execution of tasks according to plans.
• Communication and persuasion skills; problem-solving abilities; internal auditing skills.

Benefits:

• Salary Range: 14 mil - 18 mil VND (gross salary)
• Additional allowances: Meal, parking, and phone allowances.
• Birthday gifts.
• Health insurance, social insurance, and unemployment insurance.

Workplace: Miss Ao Dai Building, Nguyen Trung Ngan street, Distric 1, HCMC

Working hours: Monday to Saturday morning, 8:30 AM - 5:30 PM.