DIGI-TEXX Vietnam ★ 3.5

Mô tả Công việc

JOB SUMMARY

The HR Operating Officer plays a vital role in ensuring smooth, efficient, and legally compliant HR administrative operations. This position is responsible for managing key HR functions including personnel records, timekeeping, social and health insurance, offboarding, and coordinating annual health checkups. This role requires strong attention to detail, organizational skills, and the ability to collaborate across departments.

RESPONSIBILITIES

1. Human Resources Administration

• Maintain, organize, and regularly update employee records and relevant documents.
• Frequently review and update employee information on the HR system (e-HR) to ensure accuracy and data consistency.

2. Leave and Attendance Management

• Register and configure timekeeping credentials (e.g., fingerprint, username) for new hires.
• Manage working hours, overtime, and leave types in compliance with company policies and labor regulations.
• Handle inquiries and complaints related to attendance and timekeeping to ensure accurate payroll processing.
• Monitor and track annual leave for all employees.
• Prepare periodic reports on attendance, overtime, and leave usage.

3. Social Insurance Support

• Provide guidance on social insurance, unemployment insurance, and social insurance books to employees.

4. Health Insurance Management

• Manage and report health insurance enrollments and withdrawals.
• Calculate quarterly health insurance costs and monitor the related budget.
• Guide employees in using their health insurance benefits and claim procedures.
• Assess the effectiveness of the health insurance plan and employee satisfaction.
• Research and evaluate insurance vendors and recommend suitable providers.

5. Health Checkup Coordination

• Develop plans and coordinate annual health checkup programs for all employees.
• Work with healthcare providers to ensure checkups are conducted professionally and on schedule.
• Evaluate medical service providers to select partners that meet company needs and budget.

6. Offboarding Management

• Receive resignation letters and coordinate with departments to ensure a smooth offboarding process.
• Handle procedures for work handovers, asset returns, and final settlements.
• Guide employees in completing contract termination documents in compliance with legal and company policies.
• Update offboarding information on the HR system and store related documents.
• Prepare termination decisions, confirmation letters, social insurance books, and other handover documents.

7. Other Tasks

• Perform additional duties as assigned by the line manager or department head.
• Support employees/managers in emergency situations as needed.

Yêu Cầu Công Việc

REQUIREMENTS

• Bachelor’s or Master’s degree in Human Resource Management, Business Administration, Law, or a related field.
• At least 3 years of experience in C&B (Compensation & Benefits).
• Hands-on experience with HR management systems.
• Familiarity with payroll, benefits administration, and HR processes.
• Good understanding of labor and insurance regulations.
• Solid knowledge of Labor Law, PIT (Personal Income Tax), Social Insurance, and relevant regulations.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.).
• Strong attention to detail and ability to handle data and reports accurately.
• Effective communication skills to collaborate across teams and provide timely information.
• Ability to analyze situations and propose practical HR solutions.
• Excellent task and time management with the ability to prioritize.
• English proficiency equivalent to B1 level or higher.

BENEFITS

• Competitive compensation packages.
• Comprehensive health benefits such as social insurance, private healthcare insurance and yearly health check-up.
• Career development opportunities, positioning you to take on pivotal roles in driving our digital transformation.
• Join a range of engaging company activities, well-being initiatives and team bonding activities.
• A dynamic workplace culture and an innovative environment that values open communication and continuous improvement.