Nova Hotels & Resorts World

1. Department Activities
• Support in welcoming guest, invitation letters, supporting accommodation, visa and travel, gift.
• Produce and submit report on general HR activity
• Prepare for new joiners (PC arrangement, create User ID, phone, taxi card, welcoming new associates...).
• Prepare for resignation associates & conduct exit check-list.
• Manage Department Employee List (Internal, external, intern) and Department Organizational chart.
• Coordinate with other departments to complete assignments.
• Support associates in travel arrangement.
• Support in expense claim form, recording and monthly reporting, newsletter, year book/year end video.
• Manage department budget and purchasing.
• Manage and distribute department asset (PCs, mouse, keyboard, RAM, monitor), prepare monthly asset report.
• Purchasing office supplies as per regulation.
• Get Department Head's approval for expense claim form, work-on, TPS or other related paper work.
• Support in interview process.
• Manage email distribution list and Department folder right granting.
• Support in receiving/sending courier.
• Taxi management.
• Support associates in daily arising topics.
2. Assistant to Department Head
• Arrange DH's calendar for internal meeting and external meeting.
• Send meeting request to participants according to DH's request.
• Support travel arrangement for DH (visa, insurance, transportation, hotel and flight booking, advance and claim settlement).
• Support in receiving/ sending courier for DH
• Be willing to give support for DH for some arising issues.• Bachelor Degree in Business Administration, Secretary, Linguistic or related fields.
• Preferably at least 3 - 5 years experience in similar position
• Good English skills (especially Speaking, Writing & listening)
• Good communication and teamwork.
• Hard working, dynamic, detail-oriented, creative, well- organized and ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office (Work, Excel, Power point)• Working in one of the Best Places to Work in Vietnam and Top 30 of the Most Innovative Companies all over the world
• Join in a dynamic and fast-growing global company (English-speaking environment), with opportunity to work in global projects and being a part of innovation team contributing initiative ideas to the hi-tech world
• Onsite opportunities: short-term and long-term assignments in worldwide offices
• Engage in our diverse training programs which surely help strengthen both your personal and professionalism
• 13th-month salary bonus + attractive performance bonus (you'll love it!) + annual performance appraisal
• 100% offered salary and mandatory social insurances in 2-month probation
• 15++ days of annual leave + 1-day of birthday leave
• Premium health insurance for employee and 02 family members
• Flexible working time and working model
• Lunch and parking allowance
• Good benefits of company activities such as: football, badminton, yoga, Aerobic, team building...