Toyota Việt Nam Finance

Mô tả Công việc

1. Board of Management Assistant (40%)

• Perform daily administrative duties include managing an active calendar of appointments; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for meetings.
• Coordinate logistics with both internal and external meetings.
• Draft reports, and letters of solicitation, and get approval; prepare and coordinate oral and written communication with partners (if any).
• Handle postal paperwork.
• Coordinate with all depts, maintain confidential files, and contact information; prepare for meetings, conferences, and committees both on and off-site.
• Translate documents as a required.

2. HR & Administration (60%)

• In charge of company’s purchasing. Generate and manage contracts with suppliers / customers related to administrative activities.
• Manage and control efficiently all admin costs according to approved budget.
• Ensure all orders & contracts are in place and periodically reviewed and updated according to the company Policy and Procedure.
• Execute and promote Kaizen culture as plans.
• Enhance engagement activities as well as annual HR & Admin activities such as company trip, year-end party, mid-autumn…
• Undertake other tasks as assigned by Head of HR & Administration Dept.