UNIVERSAL SCIENTIFIC INDUSTRIAL

Main duties:

• Perform secretary’s functions for HR department;
• Support other functions in the team: update candidates for recruitment, administrative support for training, translation of documents, and work out administrative documents,...

Perform administrative functions:

• Arrange office stationery and equipment;
• Arrange administrative works before the new ambassador on board: workplace, office equipment, meals, parking, uniforms, and locker, name card, etc...
• Guide ambassadors to return items and equipment that the company has issued to the relevant departments before resign;
• Receive requests of ordering name cards from the department, coordinate with marketing in designing and work with suppliers to print;
• Prepare paperwork for foreign ambassadors: work permit, residence card, visa, etc...;
• Be the telephone operator when the receptionist is absent;
• Process the payment of administrative expenses: monthly telephone, meals and parking...,
• Update the all costs incurred by T&C department.

Perform the legal functions:

• Follow up the validity of each license and certificate to process to renew or extend before it is expired;
• Prepare the application for renew, extend, amend licenses and certificates;
• Submit the application to the government agency and follow up until the licenses granted;
• Notarize documents as necessary.

• 13th month salary - Public holidays cash benefits (New Year, Lunar New Year, Liberation Day, International Labour Day, National Day, King Hung’s Death Anniversary)
• Annual leave: 12 days per year (+ 11 public holidays mentioned above);
• Social insurance (8%), Health insurance (1.5%), Unemployment insurance (1%) paid by the employee/ gross Salary;
• 24/24 Personal Accident Insurance;
• Parking fee;
• 2 duty meals at Staff Canteen;
• Uniform covered by the Hotel;
• Heartist Card.

• Experience/exposure in the hotel operations and/or in luxury operations;
• Graduate degree in university;
• Analytical approach to problem solving, strategic thinker, numerical reasoning, business acumen;
• Ability to work cohesively as part of a team;
• Demonstrate good English & Vietnamese skill;
• Good level in Excel;
• Knowledge in Opera Cloud is a plus;
• Knowledge of revenue, pricing, market intelligence, digital platforms is a plus.

[Applied position - Full Name]

• Baohuyen.nguyen(AT sign)sofitel.com
• Yen.tran(AT sign)sofitel.com