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Việc làm Rey Hotel Hanoi

Cập nhật 23/02/2025 23:10
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Rey Hotel Hanoi
Executive Assistant
Rey Hotel Hanoi
43 việc làm 31 lượt xem
Thông tin cơ bản
Mức lương: Thỏa thuận
Chức vụ: Nhân viên
Ngày đăng tuyển: 05/11/2024
Hạn nộp hồ sơ: 04/05/2025
Hình thức: FULL_TIME
Kinh nghiệm: 5 - 6 năm
Số lượng: 1
Giới tính: Không yêu cầu
Nghề nghiệp
Ngành
Job Summary

The Executive Assistant will play a key role in supporting senior executives and facilitating the smooth operation of the organization. This position requires a proactive, organized, and detail-oriented individual who can manage a variety of tasks, ranging from scheduling and communication to event coordination and vendor management.

Key Responsibilities

Executive Support

  • Provide administrative assistance to C-level executives, including managing professional and personal schedules, arranging travel, and handling communications
  • Streamline and maintain internal processes to support top-level executives across the company, ensuring a smooth workflow by coordinating internal and external resources
  • Organize and prioritize tasks to align with senior executives' goals and overall company objectives


Scheduling & Communication

  • Manage calendars, appointments, and meetings for upper management, ensuring they are well-prepared and informed
  • Act as a liaison between executives and internal/external contacts, facilitating communication and managing project-related tasks


Travel & Logistics Management

  • Arrange travel for executives and other employees, including booking flights, hotels, and ground transportation
  • Handle visa and immigration processes for executives and employees traveling internationally, ensuring timely and accurate submission of paperwork
  • Ensure travel policies are followed, maintaining cost-efficiency and compliance with company standards


Company's Events Coordination

  • Assist the Marketing and Admin teams in coordinating company events, including conferences, meetings, and other gatherings
  • Work closely with vendors to ensure event requirements are met and preparations are executed seamlessly


Vendor & Contractor Management

  • Manage relationships with vendors, contractors, and suppliers, ensuring adherence to service-level agreements
  • Oversee the negotiation, review, and execution of contracts, securing cost-effective purchasing and high-quality services


Reporting & Documentation

  • Prepare and submit meeting minutes, reports, presentations, and proposals as requested by management
  • Ensure documentation is accurate, well-organized, and easily accessible


Time Management & Ad-Hoc Duties

  • Prioritize tasks and manage deadlines effectively, ensuring key deliverables are met
  • Perform other ad-hoc duties as assigned by the line manager, demonstrating flexibility and a willingness to take on additional responsibilities when needed


Requirements

  • Proven experience as an Executive Assistant, Personal Assistant, or in a similar role with a minimum of 5 years of experience
  • Bachelor's degree in Business Administration, Communications, or a related field (preferred)
  • Full fluency in English, with excellent verbal and written communication skills
  • History of working with a foreign company using English as the main language
  • Proficiency in Notion, Google Suite, and other relevant software
  • Experience working with a technology company is a plus
  • Experience in coordinating company's events and vendor management is a plus
  • Self-motivated, proactive, and able to work independently
  • Excellent organizational and time management skills
  • Well-organized, with the ability to handle multiple tasks and adapt to changing priorities under pressure
  • Strong attention to detail and excellent presentation skills


Benefits

  • Three days remote every week and four full remote weeks per year
  • Gold level Health Insurance coverage from Bao Viet Insurance, a yearly complete Health Check and social insurance
  • All office benefits and full salary during probation
  • Flexible working time starting anytime up to 10 AM working Monday - Friday with no overtime and a long lunch break
  • Allowance for everything: meals, parking, petrol, along with unlimited snacks and nice coffee every day
  • Choose from a brand-new Mac or PC device
  • Salary review twice a year with opportunities for promotions and spot awards
  • 12 days annual leave per year, with all days not taken paid out in cash, plus 2 sick leave days
  • Yearly Training Budget up to 5 million VND per staff. On top of that, Professional coaching program, buddy system, tech talks, agile sessions, and 1on1 private English classes are available
  • Yearly company trip, monthly activities, and other Celebrations for special days in the year, such as Women's Day, YEP, and Christmas
  • Employee-led clubs within the company; games teams, sports teams, etc
  • Modern open-space office with comfortable workspace, a PS5 games room, and chill-out areas
Khu vực
Báo cáo

Rey Hotel Hanoi
Rey Hotel Hanoi Xem trang công ty
Quy mô:
200 - 500 nhân viên
Địa điểm:
14 Ly Nam De, Hang Ma Ward, Hoan Kiem District, Hanoi, Vietnam

REY Hotel Hà Nội là một khách sạn tiêu chuẩn 4 sao mới xuất hiện tại Hà Nội. Đây là một công trình vừa được xây mới hoàn toàn và đi vào hoạt động từ quý 01 năm 2024. Với hệ thống cơ sở vật chất được đầu tư hiện đại, đội ngũ nhân viên chuyên nghiệp, REY cam kết mang đến cho Quý khách một kỳ nghỉ tuyệt với cùng những trải nghiệm dịch vụ đáng nhớ.
REY Hotel Hà Nội được thiết kế đơn giản, sang trọng, ấm áp. Các khối nhà bao bọc xung quanh một khu
vườn xanh tươi, một hồ nước trong lành, tạo nên một không gian nghệ thuật, mát lành - một mini resort
giữa lòng phố cổ Hà Nội.
Cho dù ghé thăm Hà Nội vì bất kỳ mục đích gì: du lịch, nghỉ dưỡng, công tác, sự kiện.... REY Hotel Hà Nội chắc chắn là một điểm đến lý tưởng để Quý khách tận hưởng một kỳ nghỉ tuyệt vời, ấm áp và tiện nghi như ở nhà.

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