Sofitel Legend Metropole Hanoi

MAIN DUTIES:

Administration

• To answer all queries from suppliers in a professional manner.

• To discharge the duties in an effective and efficient manner.

• Operations manual (SOPs) for details:

- Accor SOP - Account Payable - Index Nº: FIN-06

- MH SOP - Payment document for goods & services via outside vendors – 2009

- MH SOP - Barter deal SOP 2011

- MH SOP - Business Travelling SOP 2013

- Evalpack policy for Treasury, Purchases & stock, & etc.

Financial and Revenue Responsibilities

• VND payment by Bank transfer :

- Payment for the annual maintenance contracts due to the term of payment. Example: contract of Lift service,

chiller services, Pool services…

- Payment for the electricity, water, telephone, mobile phone fee

- Payment of salary, bonus, insurance, house rental and others benefits for local HOD, Expat, staff, casual staff, historians and baby sister

- Payment for salary of musicians and other performances

- Payment for commission of Travel Agents.

- Payment for imported tax, vat tax, personnel income tax and others tax…

- Payment for other contract services or rental. Exp: contract for Laundry service, Tour services, Mercedes rental, orchid rental, equipments rental…

- Payment for consignment items at Laboutique shop.

- Payment for advertising on newspaper and other advertising

- Payment for Owner monthly. Exp: SEM expenses, undistributed services charged, AP SEM…

- Payment for the over deposit or over paid from Travel Agents.

- Documents:

- Photocopy of contract for services/contract for rental

- Liquidate contract (for necessary cases)

- Services report/ Handover report/ other report

- VAT invoice (Head of Dept confirmation)

• Cash payment procedure

- When the advance & clearance advance voucher are required. Example: Advance for travelling.

- For the petty cash voucher required from other departments in the hotel: Exp: Voucher for cars expenses….

- For the cash voucher required from suppliers.

- Documents:

- Purchase request, purchase order

- VAT Invoice

- Receiving record

- Other documents related

• Foreign payment:

- Payment for items imported from oversea. Exp: Fresh items from France, printing items from Thailand…

- Payment for advertising outdoors. Exp: advertising on magazine, advertising on Sofitel website, and advertising on other Travel Agents oversea…

- Payment for participant fee of Sales Mission. Exp: World of Sofitel, World of Accor, sales mission to other countries…

- Payment of commission for Travel Agency. Exp: Pegasus, Booking.com, Le cub Accor Hotel…

- Payment for Accor Management fee

- Documents:

- Purchase request

- Purchase contract - for item imported

- Original invoice

- Budget check list - for sales mission

- Other document related

• Fixed Assets payment

- For the payment of items under Capex. Exp: Machines, equipments, computers…

- Documents:

- Purchase request

- Approval form for fixed assets item

- Contract approved by Owner

- VAT invoice

- Receiving record

• Reporting

- Daily report of bank account VND & USD statement, posting the transactions to Sun system

- At beginning of the month, Paymaster will prepare the VAT declaration report (combine with AP’s report and General Cashier’s report)

- At the end of the month, Pay master will posting the hotels expenses accrual based on reports from other department, or the expenses based on the P/R which have not been invoiced. Example: Laundry report, consignment report, chemical report…

- Along with account payable, produce AP aging report, then reconcile with trial balance and with suppliers.

- Reconcile the advance account to ensure that no long-overdue pending

Training and Human Resources Management

• Directly reports to the General Accountant / Accounting Manager.

• To be ready and responsible when assigned to perform any other duties as designated by higher management.

Miscellaneous

• All ambassadors are required to comply with every reasonable request from their hierarchical supervisor(s) within an amount of time that it takes to comply under normal circumstances.

• All ambassadors may be assigned to other duties in the hotel as and when required by business levels.

• Employee benefit card with discounted rates in Accor hotels worldwide + other benefits.

• Opportunity to grow at the property, the company and across the world!

QUALIFICATIONS:

• Be living and working in Vietnam

• Solid proven communications & customer interaction ability

• Ability to work well and deliver under pressure, manage duties within deadlines

• Excellent organizational skills and attention to details

- Ứng viên vui lòng nộp hồ sơ qua Hoteljob.vn .