Mô tả Công việc Purpose of the position This position encompasses a range of responsibilities, including general administrative tasks, consumable management, stationery management, facility management, and providing administrative support to the Managing Director. Main Duties & Responsibilities Assistant scope Schedule & prepare meetings - notes / files Support email / communication via call or face to face Take notes & actions and manage central action list for all site & department Book flight / restaurant / meetings & coordinate logistics during the day Pay & collect invoice - make expense report General chores and errands Inform related parties with transparent information Procurement scope Arrange Gift/Uniform/PPE/Employee cards and other gifts (for internal event, project, adhoc award, training, vendor, customer) Order business card Follow up & book air ticket & hotel Check invoices for meal (while travelling) Lunch/dinner arrangement stationery etc - general repetitive procurement MHE maintenance Internal events/party arrangements - coordinate with TU team; internal vehicle arrangement for company parties and dinners Administrative scope Handling hard and soft copies (debit note, PO, etc) from relevant departments (Procurement/ Ops team/Sales, etc) Manage asset list all sites Arrange seating layout and prepare stuffs for office moving, for new employees Check Compliance documents/requests Car logistics arrangement Legal management of documents and document flow, approval matrix Checking HR-Admin contract/fee; check/understand contract at other sites ISO documents preparing & checking Schedule & prepare meetings - notes / files Support email / communication via call or face to face Take notes & actions and manage central action list for all site & department Book flight / restaurant / meetings & coordinate logistics during the day Pay & collect invoice - make expense report General chores and errands Inform related parties with transparent information Arrange Gift/Uniform/PPE/Employee cards and other gifts (for internal event, project, adhoc award, training, vendor, customer) Order business card Follow up & book air ticket & hotel Check invoices for meal (while travelling) Lunch/dinner arrangement stationery etc - general repetitive procurement MHE maintenance Internal events/party arrangements - coordinate with TU team; internal vehicle arrangement for company parties and dinners Handling hard and soft copies (debit note, PO, etc) from relevant departments (Procurement/ Ops team/Sales, etc) Manage asset list all sites Arrange seating layout and prepare stuffs for office moving, for new employees Check Compliance documents/requests Car logistics arrangement Legal management of documents and document flow, approval matrix Checking HR-Admin contract/fee; check/understand contract at other sites ISO documents preparing & checkingYêu Cầu Công Việc Skills and Specification Experience as Admin Staff/ Personal assistant or similar role Ability to use English both spoken and written Proficiency in MS Word, Excel & Outlook Dynamic, details oriented. Professional attitude and appearance Skills and Personalities Detail oriented Punctual Assertive Fluent in English Pro-active MS-office skills in teams, outlook, excel, powerpoint etc Flexible mindset Willing to work OT as required Confident & enthusiasticChế độ bảo hiểm Du Lịch Chế độ thưởng Chăm sóc sức khỏe Đào tạo Tăng lương Nghỉ phép năm