Hilton Saigon ★ 4.1

As the Food & Beverage Secretary, you will be responsible for performing the following tasks to the highest standards:

• Prepare the supervisors’ files with daily function sheets and other food and beverage activities held in the hotel for briefings.

• Handle team members’ particulars such as inquiries of public holidays, vacation days due to team members and recording of medical records.

• Arrange team member uniform requests and accident reports.

• Type monthly team member attendance lists, mark the attendance report, total split shifts, and record transport allowance and claims, getting your manager’s signature /endorsement and passing these to Accounts for processing.

• Introduce new team members to the Managers concerned, arranging their orientation meeting and fire training sessions.

• Keep personnel record of all team members, recording their addresses, salaries, status, birthdays, identity card numbers and date of commencement.

• Check the weekly duty roster, keeping track of any changes involved with regards to change of shift or personnel on emergency leave such as medical leave or compassionateleave.

• Write work orders for all sections of the Food & Beverage department, following-up with the Engineering department on completion of work orders.

• Arrange Food & Beverage department’s office requisitions such as office materials, food requests, market lists, beverage requests, general storeroom requests such as doilypapers, silver foils, deli shop cake boxes, etc. to ensure sufficient stock.

• Write and follow-up on letters and memorandums.

• Attend F&B meetings, keep attendance and write minutes, distributing minutes to all concerned.

• Handle requests brought up by other departments concerning the Food & Beverage department and handling of cake orders.

• Check timecards, listing the number of days, lateness, absence without permission, medical leave reports, etc.

• Collect mails.

• Take charge of the filing system at the F&B office and keep all files in a good system.

• Carry out any other reasonable duties and responsibilities as assigned.

• The Management reserves the right to make changes to this job description at its sole discretion and without advance notice.

- Fully paid insurance regimes: social insurance, health insurance, unemployment insurance, health insurance

- Get job-related professional training, opportunities for advancement.

- Professional and classy working environment.

• A Food & Beverage Secretary serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• University degree, college certificate or secretarial training in a vocational school or an educational institution.

• 1-2 years in a similar position.

• Fluent in English to meet business needs and preferably have a good command of Food & Beverage department related expressions.

• Computer literate.

• Good organization, interpersonal and communication skills.

• Proficient with word-processing and spreadsheets.

• Good translation capabilities.

• Able to type fast and accurately.

• Line operations management and labour related experience preferred.