Hoiana Resort & Golf ★ 3.4

SCOPE OF WORK

The Construction Project Admin provides administrative and coordination support to the project management team to ensure construction projects are delivered on time, within budget, and in compliance with contractual and regulatory requirements.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

• Provide administrative support to the SVP, Project Management and project team.
• Prepare, manage, and maintain project documentation (contracts, drawings, submittals, reports, meeting minutes, etc.).
•  Coordinate communication between internal teams, contractors, consultants, and suppliers.
• Track project schedules, deliverables, and deadlines; follow up on outstanding items.
• Assist in admin cost control by tracking invoices, purchase orders, variation orders, and payment certificates.
• Support in organizing and maintaining project filing systems.
• Arrange project meetings, site visits, and inspections; prepare agendas and record minutes.
• Support procurement processes, including vendor documentation and compliance records.
• Ensure project documentation complies with company policies and legal requirements.
• Perform other administrative duties as assigned by the SVP, Project Management.

• Professional and multicultural working environment
• Good and competitive HR benefits (Additional insurance, staff housing, daily shuttle bus Danang - Hoiana, duty meal, ...)
• Big-scale project in central Vietnam
• Career Development Opportunity

• Bachelor’s degree or diploma in Construction Management, Business Administration, Engineering, or a related field.

• 1–3 years of experience in an administrative role within construction or engineering projects (preferred).

• Strong organizational and time-management skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); knowledge of project management software is an advantage.

• Good written and verbal communication skills in English.

• Ability to work independently and handle multiple tasks in a fast-paced environment.

• Attention to detail and strong document control skills.