DIAG ★ 2.0

POSITION SUMMARY:

Answer incoming phone calls primarily from external callers in a timely and professional manner that reflects highly on the hotel and brand.

RESPONSIBILITIES:

- Process all incoming and outgoing calls accurately and courteously.

- Record and controls accurately wake up calls.

- Page guests in co-operation with concerned departments.

- Record all entries on traffic sheets.

- Assist guests with international calls and directory queries.

- Call guests by name whenever possible.

- Page staff member when requested.

- Abide by principles of guest privacy.

- Handle guests’ needs or requests and reports complaints to the Call Center Manager.

- Report on logbook daily.

- Bill call costs.

- Aware of local telephone listings and frequently dialed numbers.

- Strictly abides by standards policies and procedures governing cases of emergency such as fire, bomb scare and other critical situations.

- Advise defects on switchboard equipment to Manager.

- Maintain a clean work environment.

- Attend to all guest queries and requests promptly.

- Maintain detailed knowledge of the Hotel’s fire, life and safety system.

- Maintain detailed knowledge on the Emergency Response Team and workings of the telephone room in this regard.

- Maintain Hotel Information.

- Salary: Negotiate

ABILITIES / KEY COMPETENCIES / SKILLS:

- Good communication skills.

- Good Interpersonal Skills.

- Proficient in the use of Microsoft Office and Front Office System.

- Fluent in English.

- Second foreign language is preferred.

EDUCATION / CERTIFICATES / EXPERIENCE:

- High School or Vocational Certification in Hotel Management, Business Administration, English or related field.

- 1 year experience in customer service or switchboard operator.