AEON MALL ★ 3.1

Key responsibilities:

Corporate Sustainability & External Relations Officer (Part-time 9 months) is a position to assist Manager operates the department during Maternity leave, to support AEON Vietnam's long-term goal to become a beloved Corporate Citizen to Vietnam society.

-       Team Management Coordinator

-       External relations Supporter (Relations Management)

-       Sustainability Communications Supporter (Though Leadership pillar)

-       Sustainability project Supporter

-       Personal growth & team development

1. Team Management Coordinator (25%): Coordinate with Team members & related Stakeholders to ensure the Department operates smoothly during HOD's maternity leave

-       Scheduling: organize, manage & remind Proxy (if any) for Company & Department schedule relating to HOD's scope of work: Company meeting, Weekly reporting schedule with GM/BOD & Project Leaders, External meetings with Government Agencies/Partners, Conference, Seminar, and Business Trip participation schedule, …

-       Tasking: organize, manage & follow up To-do list relating to HOD's scope in order of priority by day, week, month, and quarter, with tasks from: Sustainability projects function & External Relations function, cross-departmental projects, Board of Directors' requests, external parties: Government agents, Associations, Advisors, ...

-       Functional Knowledge Management: Support in data entry, organization, and synthesis of content related to the fields of Sustainable Development & External Affairs, with sources from but not limited to: conferences and seminars, specialized articles, industry-specific courses, …

2. External relations Supporter (Relations Management) (20%): Support main PIC in managing matters in terms of Relations management including:

-       Standardizing & managing External Parties databank, including but not limiting to: Government Officers, Business partners, ...

-       Implementing Relations tactics such as: gifting, schedule booking, appreciating, ... according to yearly plan & ad-hoc occasions

-       Support Deputy Manager/ Manager to develop Leader Voice strategy, with the purpose to define AEON as No.1 Sustainable Retailer in Retail industry

3. Sustainability Communications Supporter (Though Leadership pillar) (10%): Support main PIC in promoting AEON image as Sustainable retailer, both in Company level and Department level. The task includes but not limited to:

-       Receiving, analyzing & proposing the Thought Leadership invitation from external parties (Universities, Student club, Associations, ...)

-       Preparing & documenting essential material for Though Leadership occasions, both pre & post event (agenda, script, photo, delegation profile, communications material, biography, ...)

-       Managing Though Leadership's LinkedIn page of HOD including:

·      Participate in brainstorming ideas for regular posts

·      Prepare visuals, proofread content, and provide feedback

·      Publish posts and prepare reports

4. Sustainability project Supporter (40%): Support main PIC in Sustainability project in planning & executing 2025's assigned project. Assigned projects include:

Support main PIC in Sustainability projects

-       Develop AVN DEI strategy for Retail business impact (Society pillar)

-       Plastic bag fee charging (Environment pillar)

-       Retail Talent Development (Economy pillar)

The task includes but not limited to:

·      Researching, analyzing DEI framework in general & for Retail industry

·      Researching, benchmarking & summarize DEI initiatives from AEON Japan, Domestic competitors and International/ Global Retailers

·      Researching, analyzing & proposing DEI tool/ consulting vendor

·      Support in proposal preparation, logistic preparation, event execution (if any), ... during the implementation of the project

·      Other task as assigned by project lead

5. Personal growth & team development (5%)

-       At AEON we consider Personal Growth as important as Business Growth, so you are suggested to take time to identify personal strengths, practice reflection, promote self-awareness, and frequently communicate with Direct Supervisor. Those information is useful to balance the Position's performance and Its own satisfaction at work.

-       At AEON we promote life-long learning culture, so you are encouraged to propose needed training to contribute to the Position's functional scope as well as your own Personal growth.

-       At AEON we ensure Diversity and Inclusion, so you are suggested to leverage team members' strengths for the common goals of the Team. We also appreciate any initiatives/ perspective which promote Team & Company growth and Innovation.

Job Requirements:

-       University degrees in 1 of the following study field: Public Affairs, Government Affairs, Social Sciences, Business or Economics.

-       Fresher is welcomed

-       Higher Education is not required, but a plus point.

-       A functional Certificate relating to any field of Sustainability or Public Affairs is not required, but a plus point.

-       Advanced English efficiency

-       Intermediate Japanese efficiency is a plus

-       Computer literate (Word, Excel, Power point).

-       Good communication and problem-solving skills.

-       Digital/ AI Literacy