Hoiana Resort & Golf ★ 3.4

KEY RESPONSIBILITIES AND ACCOUNTABILITIES:

1. Inventory Control

• Maintain real-time inventory of IT hardware, software, spare parts, and accessories.
• Track stock movement and update records immediately after receiving or issuing items.
• Perform regular audits (quarterly, yearly, and on-demand) and investigate discrepancies.
• Ensure storeroom organization, cleanliness, and safety.
• Advice on equipment ordering plans to SDM.
• Work with accounting for monthly and yearly equipment paperwork.

2. Asset Lifecycle Management

• Tag and register new equipment in the IT Asset Management System.
• Manage full lifecycle: procurement - assignment - tracking - return - repair - retirement.
• Monitor warranty dates and license expiration; plan renewals or replacements.

3. Procurement Support

• Validate user requests and check stock availability.
• Prepare Purchase Requests (PR) for replenishment.
• Coordinate with Procurement and suppliers for quotes, delivery, and documentation.
• Assist in vendor evaluation (quality, pricing, after-sales service).

4. Distribution & Deployment

• Prepare IT assets for deployment (accessories check, labeling, basic setup).
• Issue equipment to staff following approval workflow.
• Maintain asset issuance forms and acknowledgment records.
• Work with IT Support for smooth onboarding/offboarding.

5. Repair, Warranty & Replacement Handling

• Log defective assets and coordinate warranty or vendor repair services.
• Track repair turnaround time and update repair status.

6. Compliance & Documentation

• Ensure assets comply with company policies and security standards.
• Prepare weekly/monthly reports on asset usage, stock levels, and upcoming needs.
• Support audits with detailed inventory records and evidence.
• Execute additional responsibilities as assigned by management.

• Professional and multicultural working environment
• Good and competitive HR benefits (Additional insurance, staff housing, daily shuttle bus Danang - Hoiana, duty meal, ...)
• Big-scale project in central Vietnam
• Career Development Opportunity

• Bachelor’s degree in Information Technology, Computer Science, Supply Chain Management, Business Administration, or related fields.

• Minimum 2–3 years of experience in IT asset management, inventory control, IT procurement, or similar roles.
• Strong understanding of IT hardware, software licensing, warranty tracking, and lifecycle management.
• Experience working with ticketing systems (SDP), ERP systems (SAP)
• Knowledge of barcoding/RFID scanning, asset tagging, stockroom management, and physical inventory procedures.
• Familiarity with procurement workflows: PR/PO, GRN, vendor coordination, warranty tracking.

• Strong attention to detail, high level of accuracy, and commitment to data integrity.
• Excellent communication skills to coordinate with IT, Finance, Procurement, Warehouse, and Vendors.
• Ability to perform physical stock checks and handle equipment safely.
• Good organizational and documentation skills.
• High ethical standards when managing company assets.