InterContinental Phu Quoc Long Beach Resort

WHAT’S THE JOB?

Assist in the settling of invoices and statements.

Ensure the correctness of salaries paid out, and that no payments are made to fictitious persons.

Ensure that salary adjustments are duly approved by Management and supported by Staff Transfer Form/ Application Form.

YOUR DAY-TO-DAY

• Verifies all articles on the return notes of merchandise and credit notes of the suppliers.

• Prepares the payment vouchers and account distribution of all invoices and credit notes of the suppliers.

• Prepares cheques for all payments and transmits all cheques to the Assistant Director of Finance together with the payment vouchers and all necessary supporting documents.

• Checks the monthly statement of accounts from the suppliers against the accounts payable of the hotel.

• Keeps all accounts payable files up to date.

• Prepares a monthly trial balance of accounts payable in the case of payments by installments.

• Reviews and processes all purchase orders.

• Processes and reviews receiving documents.

• Processes and reviews invoices.

• Processes all Food & Beverage invoices for payment.

• Performs month end procedures.

• Complies with the hotel’s health, hygiene and safety policies.

• Obtain and maintain all records relating to the preparation of monthly payroll from HR Department.

• Update computer record according to the information given in the Staff Transfer Form/ Application Form.

• Calculate the Provident Fund benefit for leaving staff.

• Compute monthly payroll, which is made up of the basic monthly salary plus allowances and minus reduction for the signatures of General Manager & Financial Controller before passing to bank.

• Reconcile net salaries payable to staff with the Payroll Transaction List.

• Ensure that all department heads have signed and returned the Employee Listing before making autopay.

• Prepare Journal payroll for booking in the system

• Keep an up to date record of the staff and company contribution to the Provident Fund Scheme.

• Prepare documents required by the Revenue Department with regard to employees’ tax files, new recruits and resignation of staff.

• Prepare PIT report as local law monthly, quarterly, PIT finalization at financial year end and PIT’s invoice for employee (if need)

• Reconcile insurance monthly, both as local law and others

• Compute payroll and prepare journal for casual labor weekly

• Forecast payroll expense monthly

• Verifies all articles on purchase orders, receiving records and the invoices of the suppliers.

• Be responsible in keeping our property safe and secure, to participate in any hotel activity related to Fire Life safety

• Be a friendly face and helping hand to our guests

• Look smart – wear your uniform with pride

• Other ad-hoc duties – unexpected moments when we have to pull together to get a task done

• May assist with other duties as assigned by management

1. Education:

Vocational Certificate in Accounting or Business Administration or related field.

2. Service years in the field: 1 year experience as accountant, paymasster, or similar; or an equivalent combination of education and work experience.

3. Knowledge and skills:

Demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company.

Proficient in the use of Microsoft Office

Good writing skills

4. Language: English

5. Preferred (if required)

• Insurance as labor law
• Health care insurance for personal at least 6 months and for the family after working 2 years
• 24/7 accident insurance- At least 14 annual leave, 2 days off/week
• Relocation, Repatriation allowance
• Rest & Relaxation, Home leave allowance
• Accommodation, uniform, transportation, and meal are provided
• Service charge as revenue
• International working environment