Sản Xuất và Kinh Doanh Vinfast ★ 3.2

Job Summary:
The PMO is responsible for providing administrative, operational, and coordination support to the CE (Chief Engineer) team. The role involves managing various tasks related to translation reports, document management, business trip arrangements, budgeting, contract management, and communication within the company. The PMO will work closely with the CE team to ensure smooth operations and efficient project execution.

Responsibilities:

1. Administrative Tasks (40% workload):
- Prepare and submit translation reports.
- Print documents and provide administrative support for IT/HR procedures and CE team.
- Arrange business trips for the CE team, including hotel reservations, transportation, and factory registrations.
- Create purchase requisitions (PR) and purchase orders (PO) for business trips.
- Coordinate client/ESP visits, including visa arrangements, air tickets, hotel accommodations, welcome arrangements, and factory tours.
- Prepare and submit reimbursement reports for business trips.
- Manage stationary ordering for the CE team.
- Prepare timesheet reports in SAP for the CE team.
- Consolidate overtime (OT) hours for all CE teams and submit to HR.
- Communicate company announcements and requirements to the CE teams.

2. Operational Tasks (30% workload):
- Manage SAP accounts of CE team members to check pending purchase requisitions to be released.
- Prepare travel and operating expense (Opex) budgets for each program under CE.
- Create purchase requisitions for ESP/Styling requirements.
- Create reservations for parts movement (P part).
- Submit Memorandum of Agreement (MOA) to CE for sign-off and coordinate with engineering team for completion verification.
- Check capital expenditure (Capex), budget, and detailed actual costs of programs.
- Support in preparing additional budget requests.

3. Time and Material (T&M) Contract Management (20% workload):
- Consolidate ESP headcount plan from the Module team on a quarterly basis, starting from September 1, 2023.
- Support CE in preparing T&M budget for ESP.
- Create purchase requisitions for ESP T&M.

4. ESP Contract Management (10% workload):
- Manage styling contracts.
- Create purchase requisitions in SAP.
- Coordinate with Product Finance to assign budgets.
- Support CE in cross-checking critical information, including payment terms, contracts, and Memorandum of Agreement (MoA).