Việc làm RMIT VIỆT NAM
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RMIT VIỆT NAM
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Administration Support Officer
- Hết hạn
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Thông tin cơ bản
Mức lương:
700 - 800 USD
Chức vụ:
Nhân viên
Ngày đăng tuyển:
04/01/2024
Hạn nộp hồ sơ:
03/02/2024
Hình thức:
Toàn thời gian
Kinh nghiệm:
Không yêu cầu
Số lượng:
1
Giới tính:
Không yêu cầu
Nghề nghiệp
Ngành
Địa điểm làm việc
- 702 Nguyễn Văn Linh, Tân Phong, District 7, Hồ Chí Minh, Việt Nam
Các Phúc Lợi Dành Cho Bạn
13th month bonus, private medical insurance (for you and your dependents) and annual health check.
20 days annual leave plus 5 days paid leave Xmas closure, plus public holidays and paid sick leave
Free shuttle bus & Free use of onsite gym
Mô Tả Công Việc
RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University with 700 staff and 7,000 students, in three locations, and recently awarded one of the Best Companies to work for in Asia 2020. From a media perspective RMIT Vietnam enjoys a 40% share of voice in the sector. It brings a world-class education and globalised study environment to the heart of Asia, offering programs in business, technology, communication, design, fashion and English language. It boasts an impressive range of extra-curricular activities that encourage students to innovate and network globally.
Degrees are awarded by RMIT in Australia and taught in English, enabling Vietnamese students (and visiting international students) the opportunity to receive an international education without having to leave home.
The Role
This role will provide high-quality administrative support to the Compensation, Benefits and HR Services team in Ho Chi Minh City, specifically relating to the following areas:
Work permits, visas and temporary residence cards
Organising labour contract and other records
Support related to various processes in statutory insurance administration
Ensuring the confidentiality and security of the files and filing systems
Coordinating schedules and arranging meetings
Maintaining office supplies
Key Accountabilities
1. Provide administration support in work relating to Vietnamese immigration, including visas, work permits and other related legal documents for expatriates to reside and work in Vietnam.
2. Preparing labour contracts for new hires (both salaried and hourly staff (Vietnamese nationals and expatriates) based on pre-defined templates; and explaining terms and conditions of the contracts to staff members, as and when required.
3. Support the Contract and Insurance Administration team in organising contracts for signing, stamping and filing.
4. Support the Contract and Insurance Administration team in coordinating paperwork and procedures for various processes related to statutory insurance schemes covering RMIT Vietnam staff.
5. Organise staff files in good order and working with Crown, our storage vendor, to keep records of files in the storage and in the office. Retrieving/returning/sending files from/to Crown store, as and when required.
6. Coordinate schedules and arranging meetings for the team; book meeting rooms as required.
7. Manage office supplies stock and place orders; prepare regular reports on expenses and office budgets.
8. Ensure excellent customer service is delivered by responding promptly to queries.
9. Uphold confidentiality and ensure due process is followed in all activities.
Degrees are awarded by RMIT in Australia and taught in English, enabling Vietnamese students (and visiting international students) the opportunity to receive an international education without having to leave home.
The Role
This role will provide high-quality administrative support to the Compensation, Benefits and HR Services team in Ho Chi Minh City, specifically relating to the following areas:
Work permits, visas and temporary residence cards
Organising labour contract and other records
Support related to various processes in statutory insurance administration
Ensuring the confidentiality and security of the files and filing systems
Coordinating schedules and arranging meetings
Maintaining office supplies
Key Accountabilities
1. Provide administration support in work relating to Vietnamese immigration, including visas, work permits and other related legal documents for expatriates to reside and work in Vietnam.
2. Preparing labour contracts for new hires (both salaried and hourly staff (Vietnamese nationals and expatriates) based on pre-defined templates; and explaining terms and conditions of the contracts to staff members, as and when required.
3. Support the Contract and Insurance Administration team in organising contracts for signing, stamping and filing.
4. Support the Contract and Insurance Administration team in coordinating paperwork and procedures for various processes related to statutory insurance schemes covering RMIT Vietnam staff.
5. Organise staff files in good order and working with Crown, our storage vendor, to keep records of files in the storage and in the office. Retrieving/returning/sending files from/to Crown store, as and when required.
6. Coordinate schedules and arranging meetings for the team; book meeting rooms as required.
7. Manage office supplies stock and place orders; prepare regular reports on expenses and office budgets.
8. Ensure excellent customer service is delivered by responding promptly to queries.
9. Uphold confidentiality and ensure due process is followed in all activities.
Yêu Cầu Công Việc
Skills and Experience
Bachelor Degree in Business Administration (or related discipline; additional qualifications in Office Administration are a plus)
Demonstrated experience in providing high level coordination and administration support for an international organisation.
Understanding of Vietnam Labour Code and/or Vietnam Immigration Law for foreign employees
Excellent verbal and written communication skills in English and Vietnamese.
Strong organisational and planning skills and ability to set priorities.
High sense of confidentiality and ability to work with confidential information.
Forward-thinking attitude to determine the areas in office administration that could be improved.
Superior knowledge and experience in using IT software such as Microsoft Word, Excel, and Power Point.
Experience in using Work Day or other related HR platforms is desirable.
Benefits
Highly competitive gross salary starting from 17,325,000 VND depending on proven track record in meeting all the key selection criteria.
13th month Tet bonus + private medical insurance (for you and your dependents) + annual health check.
20 days annual leave plus 5 days paid leave Xmas closure, plus public holidays and paid sick leave.
Free use of onsite gym
Library on campus and online - access to RMIT Australia online library
To be eligible for this position you must be a Vietnamese citizen. Applications received from non-Vietnamese candidates will not be considered.
Further Info
English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 5.5 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).
To Apply
Please submit your CV and cover letter outlining your experience by clicking on the ‘Apply now’ link.
Bachelor Degree in Business Administration (or related discipline; additional qualifications in Office Administration are a plus)
Demonstrated experience in providing high level coordination and administration support for an international organisation.
Understanding of Vietnam Labour Code and/or Vietnam Immigration Law for foreign employees
Excellent verbal and written communication skills in English and Vietnamese.
Strong organisational and planning skills and ability to set priorities.
High sense of confidentiality and ability to work with confidential information.
Forward-thinking attitude to determine the areas in office administration that could be improved.
Superior knowledge and experience in using IT software such as Microsoft Word, Excel, and Power Point.
Experience in using Work Day or other related HR platforms is desirable.
Benefits
Highly competitive gross salary starting from 17,325,000 VND depending on proven track record in meeting all the key selection criteria.
13th month Tet bonus + private medical insurance (for you and your dependents) + annual health check.
20 days annual leave plus 5 days paid leave Xmas closure, plus public holidays and paid sick leave.
Free use of onsite gym
Library on campus and online - access to RMIT Australia online library
To be eligible for this position you must be a Vietnamese citizen. Applications received from non-Vietnamese candidates will not be considered.
Further Info
English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 5.5 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).
To Apply
Please submit your CV and cover letter outlining your experience by clicking on the ‘Apply now’ link.
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