Hoiana Resort & Golf ★ 3.4

Scope of work:

The Administrative Assistant provides comprehensive support to the department by managing daily administrative operations, maintaining records, coordinating meetings and schedules, and supporting department initiatives. The role requires strong organizational, communication, and multitasking skills.Key Responsibilities:

Duties may include but not limited to:

• Draft, compose, type, and proofread correspondence and documents using Microsoft Office and Outlook.
• Create, edit, and manage addenda, and liquidation documents in coordination with the line manager.
• Maintain vendor records (e.g., cleaning, repair services); monitor and process invoices for timely payment.
• Schedule and coordinate logistics and materials for meetings and other departmental activities.
• Manage calendar appointments for the line manager and the department.
• Arrange business travel, including booking transportation and accommodations; process related expense claims.
• Support multitask and handle ad hoc tasks (e.g., coordinating with other departments, one-off project support).
• Provide general administrative support and assist with other tasks or projects as assigned.
• Demonstrate initiative and ownership of tasks; understand team goals, anticipate needs, and manage multiple priorities effectively.
• Comply with all the Company's regulations and policies from time to time (including, but not limited to Internal Labor Regulations, Code of Conduct, Internal policies …)
• Perform all other duties as assigned by the Head of Division from time to time, within the scope of job position.

• Bachelor’s degree in a related business field preferred.
• Experience using Microsoft Office, Outlook calendar management including coordinating complex meetings that require senior management attendance.
• Experience booking domestic/international travel and coordinating visas and extra travel needs.
• Strong communication skills, both verbal and written with attention to details.
• Must be a highly self-motivated to independently set and meet deadlines.
• Fluent in Korean language.

Directly apply to HotelJob.