Jiva Hoa Lư Retreat

1. Job Overview
Financial accounting / Payable accounting
2. Key responsibilities and accountabilities:
2.1. Receive and check the accuracy and legality of the invoice following the
requirements from the regulation and internal policy.
• Make sure that the company name, tax code, and company address of each
invoice are corrected
• Check the description in invoices, the VAT tax rate to match the nature of the
transaction, be legal and deductible
• Contact the supplier for the illegal invoice, and follow up until receiving the
accurate invoice
• Make sure that all invoices are recorded in the Tax system of the Government
• Verify the supplier to avoid processing the invoice for block suppliers from the
tax department.
2.2. Collect the supporting document and follow up with the end-user to get the full set
of supporting documents. Ensure that all supporting documents follow company
policy and tax regulations. They should be accurate and clearly describe the
nature of the invoice.
2.3. Prepare the direct posting form (provide the account number and cost center) for
non-PO transaction
2.4. Prepare the documents to support weekly payment to the supplier on time and
accurately
2.5. Work with the Share Service Center team (Colombo - Sri Lanka) to make sure cost
properly and accurately classification
2.6. Review GRIR, track GRIR report, and work with the Procurement team and end
user to collect invoices
2.7. Prepare monthly VAT report.
2.8. Call vendors to verify the change/new creation of the vendor master for Internal
Audit purposes
2.9. Filing AP documents and contracts
2.10.Support to work with External Audit & Tax Audit to ensure a smooth audit.
2.11.Assist in implementing appropriate processes and guidelines to ensure compliance
with IFRS, and VAS requirements.
2.12.Other tasks and responsibilities as assigned
2.13.Adhere to Company quality systems
2.14.Adhere to Company Safety Rules