Jiva Hoa Lư Retreat

The Purchasing Staff is responsible for sourcing and purchasing materials, supplies, and services required for the company's operations. This role involves evaluating suppliers, negotiating contracts, and monitoring delivery schedules to ensure timely and cost-effective procurement. The Purchasing Staff will work closely with other departments to support production needs, maintain inventory levels, and ensure quality and compliance standards are met.
MAIN RESPONSIBILITIES
• Supplier Management
• Identify, evaluate, and select suppliers based on quality, cost, reliability, and service.
• Maintain strong relationships with suppliers to ensure continuity and reliability of supply.
• Assist in supplier negotiations, including price, terms, and conditions, to secure favorable agreements.
• Procurement Process
• Process purchase orders, ensuring accurate information on specifications, pricing, and delivery schedules.
• Track order status and communicate any changes or delays to relevant departments.
• Ensure procurement activities align with company policies and quality standards.
• Inventory Management
• Monitor inventory levels to determine purchasing needs based on forecast and production schedules.
• Coordinate with the warehouse and production departments to ensure timely replenishment of materials.
• Help manage slow-moving and obsolete inventory to reduce costs.
• Cost Control and Budgeting
• Conduct market research to identify cost-saving opportunities and alternative suppliers.
• Assist in analyzing purchasing trends and making recommendations to reduce expenses.
• Maintain cost data for materials and services to support budgeting and cost-control measures.
• Documentation and Reporting
• Ensure all procurement documentation is complete, accurate, and compliant with company and regulatory standards.
• Prepare reports on purchase history, cost analysis, and supplier performance for management review.
• Maintain accurate and up-to-date records in the procurement system.
• Cross-Department Collaboration
• Work closely with the production, quality assurance, and logistics teams to meet operational needs.
• Coordinate with other departments to resolve any supply issues or discrepancies in a timely manner.
• Support new product development by sourcing and securing necessary materials.