MM Mega Market (việt nam) ★ 4.3

- Responsible for providing administrative supports and assisting in business to the Loss Prevention Department.
* DETAIL RESPONSIBILITY:
- Making the Report (Asset management report, Security Budget Tracking, Monthly
- Document Tender, drafting the Bidding proposal & Contract (Security service/ Security equipment Contract & other contract: CCTV, FA- IA- AC, Walkie- talkie and EAS) and minutes.
- Maintain confidentiality of all matters pertaining to clients’ information and the Head of Department Office.
- Arrange refreshments for visitors when meeting with the Head of Department.
- Looking for the bidder and support open Security service Bidding. Collecting the
- Short translation English – Vietnamese – English (letters, press materials).
- Maintain and update the MM VN intranet on monthly basis
- Maintain proper filing of all documents daily both in hard copies and scanned copies.
- Report Tracking, Compliance report, Criminal report, HVS and Sensitive art checking report, Ultra fresh GOR tracking report, etc.), sending to BOM & other concerns on time.
- Prepare payment and follow up until it done for Security expense, repair & maintenance, new project, etc.
- Business travel payment of people in department,...
- Other ad- hoc secretarial and administrative duties (Internal consumption, booking flight/accommodation for manager based on Travel request, finish the procedure for
- Follow up contract to be signed both internal and external (Suppliers)
* ADDITIONAL RESPONSIBILITY:
- Any assignment
- Monitor, coordinate, analyze and complete purchase order on yearly basis for necessary amount of security hard, soft tags and spare parts according to budget and delivery to stores accurately (For both old stores & NSO). In accordance with Regional LPM review and follow up with the stores monthly security tags tracking.
- Monitor and control expenses to meet security and safety budget.
- Coordinate with store and contractor on all repairs, maintenance, purchasing of security and safety materials and machines within three working days upon request.
- Managing and follow up the Security Suppliers and the others payment State. Make sure all payments are processed and paid by scheduled.
- Managing the Security Service Contract, Maintenance service contract for security system (CCTV, FA, IA, AC, Walkie- talkie & EAS) of all Stores

- College degree or equivalent qualifications (must have).
- 1-3 years experiences in related position
- Good communication (and listening) skills and fluency in English and Vietnamese, both written and spoken