Vinpearl 4.0 ★

Administrative and coordination

• Update and maintain Executive Chef’s calendar, remind him/her regarding meetings and appointments scheduled

• Answer calls according to hotel standards

• Ensure that all correspondences, faxes, messages, emails are responded in a timely manner/disseminated accordingly

• Provide secretarial support such as drafting correspondences including those of confidential nature and minutes-taking for departmental meetings

• Prepare and distribute letters, reports and memos in an efficient manner

• Manage daily Banquet Event Orders and distribute to all relevant departments

• Handle and maintain all administration relating to new and existing culinary colleagues movement in the department, including casual labour

• Report and collate the accident reports and Workplace Safety checklist according to the Health & Safety policy

• Plan and administer the department duty roster and maintain the department medical leave records for submission to Human Resources Department

• Ensure proper requisition and control of office & kitchen supplies; follow up on delivery of materials

• Assist culinary colleagues in expense claims and reimbursement

• 100% salary and service charge during probation period
• Social insurance, health insurance and other benefits
• Uniforms, laundry, free shift meals
• Opportunities to grow within our property and across the world

Knowledge and Experience

• Bachelor’s Degree in Hospitality or Tourism Management

• Minimum 2 years of secretarial experience

•Good working knowledge of MS Excel, Word, & PowerPoint

Competencies

• Good communication and customer contact skills

• Service oriented with an eye for details

• Ability to work effectively and contribute in a team