Vietnamese-German University (VGU) 3.0 ★

Support the duties of committees of which the principal is in charge

Schedule and organize appointments, meetings

Support principals’ role in Open Houses and student recruitment

Prepare for staff meetings, grade team and head of department meetings

Support administrators with events, like TET, character assemblies, graduation, Curriculum Showcase, International Fest and more

Organize and file a variety of documents such as teacher performance, child protection forms, both hard copy and digital.

Liaise between departments to plan, schedule and manage meetings

Support all matters related to student and staff confidentiality

File, shred, organize documents and files

Act as the first point of contact to parents

Provide verbal and written translation for meetings, interview, to VN staff

Take meeting minutes

Act as a correspondence and the main point of contact to parents for ongoing matters maintaining confidentiality

Support with recruitment, sending reference checks, making contact with potential candidates, and follow up

Work with PR to promote school profile - communicating photo opportunities, writing up about events

Act as a liaison between CIS and BCIS to support accreditation and to present as one school with two programs

Run errands to all the school’s departments to support administrative work

Connect with the community to support administration

Prepare presentations for a number of venues and events using

Maintain log of online platform activities

Organize and attend meetings and ensuring the principal is well prepared for meetings

Support entry and dismissal procedures and routines

Act as a support to new staff

Make sure that the principal is aware of any cultural context that needs to be taken into account

Prefer candidates experienced in Education industry (Company size at least from 400-500 staffs) as a Secretary/ Assistant

Prefer candidates with experience/ knowledge in MoET & Cambridge programmes.

University degree in Business Administration/Economics/Public Relations or other related fields

At least 3 years of experience in equivalent position

English proficiency in 4 skills. (Report directly to Foreign Line Managers)

Good presentation skills

Good analytical skills

Good logical thinking and strategic planning

Ability to highly professional organize work

Professional appearance & style

Sensitive and good communication skills 

Familiar with office computers skills

Ability to organize work independently as well as a team player

Ability to observe and handle problems quickly and effectively

Careful, meticulous, confidential.