LA VELA SAIGON HOTEL

1/ Conceptualize, plan, organize and execute major company local events including rallies, seminars and recognition events at big size of scale from 5,000 up to 10,000 participants- Coordinate externally and internally for event schedule arrangement in 3-6 months ahead- Consult with event owner to set event strategy, schedule, budget and risk management plan- Event management: create innovative event concept; develop communication plan in Pre-event, Event & Post-event; budget control; event timeline control; assure an optimal guest experience during the event, managing all situations that develop- Running other internal events2/ Conceptualize, plan, organize and execute local rewarding trips- Manage trip execution under planning & support from Special Event Manager3/ Support team to organize major company overseas trip such as Leadership Seminar trips- Coordinate externally and internally for logistic arrangement including attendee tracking, daily itinerary following up, event running & material support- Complete operational tasks as assigned by Special Event Manager4/ Build and maintain rapport with both internal and external customers- Constantly contact and keep relationship with service institutions such as hotels, restaurants, travel agencies ... to receive latest update on products, services, promotions for current and future uses.- Constantly communicate with related departments to keep them up-to-date with company's events (Materials, internal communication for staff)5/ Documentation of events- Produce accurate and timely weekly/ monthly report regarding event's organization- Keep clear and systemized records of expenditure.- Maintain accurate costing sheets.- Maintain and manage event asset