SAIGON CO.OP ★ 4.1

• Prepare the monthly accounting voucher.

• Adjust all general ledger accounts and update supporting documents.

• Assist the superior to deal with monthly statement, ensure the voucher is correctly included in the account.

• Ensure all reports are completed correctly and on time.

• Prepare weekly bank reconciliation.

• Review travel agent commission payments and ensure compliance with Hilton standards.

• Review the adjustment and certification of food and beverage control.

• Ensure timely payment of taxes.

• Adjust all General Ledger accounts and update supporting documents.

• Prepare financial statements as required by the owner company.

• Be familiar with all accounting policies and procedures to ensure they comply with the SOP.

• Perform any other reasonable duties and duties as assigned.

• Supervise and manage the daily work of the Finance department.

• Ensure and be responsible for the accuracy and propriety of all charges and credits to the various accounts and that they are properly recorded in the books on a timely basis.

• Ensure that all balance sheet transactions are accounted for documented and properly reconciled and the accounting records comply with local laws and regulations.

• Review weekly bank reconciliation / monthly balance sheet reconciliation / analyses.

• Fully conversant with the Hilton standard chart of accounts and the correct use thereof.

• Ensure the month end closing process is completed and the timely preparation of all required financial reports for review by the DOF.

• Ensure the accuracy and prompt monthly and year-end closing of the books of accounts.

• Ensure that policies and procedures are in compliance with Finance Standard Practice Instructions (SPI).

• Understand the requirements of the Internal Control Programme (ICP) and SOX and ensure that the hotel is in compliance with both by performing regular audits.

• Assist in the completion of forecasts and budgets as instructed.

• Prepare monthly financial reports and schedules as directed, required by management and owners.

• Thoroughly familiar with the duties and procedures of other team members under your supervision within the Finance department.

• Assist and coordinate the internal and external audit process.

• Conduct Payroll Audit if General Accountant is independent from payroll cycle.

• Ensure the hotel follows the government tax regulations and submit tax on time.

• Represent and liaise with all government authorities in regard to local tax matters, Price Control Bureau, foreign exchange, banks, pensions, etc.

• Liaise with local insurance companies regarding issues pertaining to local insurance coverage / issues.

• Be familiar and keep up to date with, all policies of both the hotel and Hilton insofar as finance is involved.

• Monitor daily bank cash position to ensure no overdraft incurred.

• Capable of functioning as Controller for short periods of time in the event that the DOF is away from the hotel.

• Hands on and take an active role in daily activities within the department, ensuring that all work is up to date and assist team members where required.

• General Accountant in providing commercial and financial information to assist in any decision-making process.

• Ensure PDRs are completed on schedule and actively develop team members’ skills and behaviours.

• Oversee the training of Finance department team members.

• Coordinate departmental leave and organize the coverage of positions during team member absence.

• Create a pleasant working environment, ensuring productive and efficient work practices within the Finance team.

• Ensure that all internal control procedures are strictly adhered to and communicate any perceived weaknesses to the DOF.

• Maintain an adequate and up to date filing system.

• Handle all requests and enquiries in a timely, efficient and friendly manner.

• Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.

• Carry out any other reasonable duties and responsibilities as assigned.

• Competitive salary

• Insurance as labor law (apply from starting date)

• Heath Care Insurance (24/7)

• 14 Annual Leaves

• Working hours: 8 hours/ day, 2 days off per week

• Relocation, home leave ticket, repatriation allowances

• Accommodation, uniform, transportation, meals

• Others benefits

• Finance / Accounting major and certified, e.g. ACCA/ CPA.

• At least 5 years of relevant working experience and previous experience in a managerial operational accounting role.

• Fluent in English, both verbal and written to meet business needs.

• Possess system skills in OnQ, Check SCM, SUN, OPERA/ OnQ PMS, MICROS, HRLINK.

• Proficient in Microsoft Office applications.

• Good communication and analytical skills.

• Flexible in relation to working hours, especially at month and year-end.