Ocean Bay Resort Phú Quốc

The AP Supervisor ensures the efficient operation of accounts payable, handling supplier reconciliations, and assisting the Chief Accountant with auditing and timely disbursements. This role is essential for maintaining accurate and prompt payment processes in line with hotel policies.

Primary Responsibilities:

Financial and Revenue Responsibilities

• Oversee the efficient operation of the accounts payable section, ensuring compliance with policies and procedures.
• Prepare and post invoices, journal entries, and payments into the system, ensuring month-end deadlines are met.
• Conduct monthly supplier account reconciliations and address discrepancies with suppliers.
• Maintain control over unused and current bank checks, ensuring proper preparation for payments.
• Audit purchase requests, orders, goods returns, and supplier invoices for accuracy.
• Supervise, guide, and train the Accounts Payable Clerk.
• Provide cash-flow projections for upcoming weeks and assist the Assistant Financial Controller (AFC) in AP functions.
• Ensure timely payment of commission to travel agents and review all payment vouchers, including overseas, advances, and petty cash.
• Maintain accurate AP records and up-to-date files, supporting financial audits and expense analysis.

Training and Human Resources

• Plan and organize regular departmental training for subordinates, ensuring content quality, accuracy, and addressing any variances.
• Collaborate closely with other hotel departments to ensure seamless operations.
• Follow and implement the annual training program.
• Ensure a workplace free from discrimination, harassment, and victimization, promptly addressing related complaints with confidentiality.

Confidentiality

• Ensure the confidentiality and secure storage of all intellectual property and databases, both in hard copy and electronic formats, in compliance with PPHG's Internet and Email Policy.
• Maintain confidentiality of hotel, customer, and staff information, both during and after employment.
• Support the implementation of short- and long-term company marketing promotions.

Health and Safety

• Report and rectify all potential hazards immediately.
• Be fully familiar with Fire, Emergency, and Bomb procedures and ensure they are rehearsed, implemented, and enforced for the safety of guests and staff.
• Ensure the safety of people and property by adhering to hotel regulations and relevant laws.
• Promote safe working habits, using proper manual handling techniques, and following Health, Safety, and Environment policies to minimize environmental impact and prevent pollution.

Talent Profile

• Bachelor's Degree in Accounting, Finance, or a related field.
• Skilled in using SAP Finance system for accounts payable functions and financial operations.
• Able to communicate in English, both verbally and in written documents.
• Minimum of 1-3 years of experience in accounts payable or financial roles, preferably in the hospitality industry.
• Strong attention to detail and ability to meet strict deadlines.
• Excellent communication and leadership skills, with the ability to supervise and train staff.
• Integrity and discretion in handling confidential financial, staff, and client data.