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Job Purpose
To support daily Human Resources and Administration operations, ensuring effective HR processes, accurate employee records, compliance with labor regulations, and smooth office administration.
Key Responsibilities
1. Administration Tasks
- Monitor and handle daily office-related administrative tasks.
- Receive and manage phone calls, faxes, and incoming/outgoing documents.
- Manage filing systems, official documents, and contracts related to goods and service providers.
- Prepare administrative forms, reports, and documents as required by supervisors.
- Manage and provide office stationery, office equipment, and company assets.
- Plan, coordinate, and manage the company canteen.
- Coordinate shuttle bus services for employees and guests.
- Arrange business travel: booking air tickets, hotels, visas, and work permits for expatriates.
- Arrange and provide necessary items for new employees (workspace, stationery, ID cards, etc.).
- Support meeting arrangements, working schedules, and internal coordination.
- Provide administrative support for the Board of Directors (BOD) when required.
2. Human Resources Tasks
- Manage and update employee records in accordance with company regulations.
- Monitor and control attendance, leave, and overtime data of all departments.
- Prepare and manage social insurance matters: new issuance, amendment, return, and adjustment of health insurance cards as required by regulations.
- Follow up and implement HR procedures including:
- Recruitment and job invitation
- Probationary evaluation
- Signing labor contracts
- Salary increase, promotion, transfer
- Discipline, reward, and dismissal
- In charge of recruitment and training support activities.
- Handle daily HR inquiries and support employee relations.
- Perform other tasks as assigned by the Head of Department.
