CBRE Việt Nam ★ 3.9

Job Summary: The Contract Support will provide administrative and operational assistance in managing facilities and supporting the facilities account management team. This role will involve coordinating with internal and external stakeholders to ensure smooth facility operations, maintenance, and customer service.

Responsibilities:
• Assist in the management of facilities accounts, including monitoring service requests, tracking work orders, and ensuring timely resolution of facility-related issues.
• Coordinate with vendors and contractors to ensure effective delivery of facility maintenance and repair services.
• Maintain accurate records of facility-related information, such as maintenance schedules, equipment warranties, and service contracts.
• Support the facilities account management team in preparing and reviewing contracts, proposals, and budgetary documents.
• Assist in the preparation and submission of regular reports on facility performance, expenditures, and key performance indicators.
• Coordinate with internal departments, such as finance and procurement, to gather necessary information and documentation for facility-related activities.
• Ensures administrative works are completed accurately and on time such as PO issuance
• Ensure the supported accounts on the open PO report are follow-up with vendors actively on invoicing and resolve discrepancies
• Ensures month-end closing activities are performed accurately and timely
• Ensure financial records such vendor invoices / service reports are kept and file in order
• Ensure financial trackers are accurate and up to date
• Ensure the supported accounts revenue/costs are expected as per Run rates
• Collection of accounts receivable
• Alert site leads on outstanding invoices due and follow-up on past dues
• Filing of all necessary documentation for audits
• Support ad-hocs project requests where necessary
• Support the implementation of facility improvement projects, including coordinating with contractors, tracking project timelines