Trần Đức Group 4.0 ★

Bình Dương

500 - 1.000 nhân viên

https://tranduchomes.com

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Việc làm Trần Đức Group

Cập nhật 07/11/2024 21:47

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Executive Assistant

Trần Đức Group 4.0★

3 đánh giá 160 việc làm 3 lượt xem

Thông tin cơ bản

Mức lương: Thỏa thuận

Chức vụ: Nhân viên

Ngày đăng tuyển: 05/11/2024

Hạn nộp hồ sơ: 04/05/2025

Hình thức: FULL_TIME

Kinh nghiệm: 5 - 6 năm

Số lượng: 1

Giới tính: Không yêu cầu

Nghề nghiệp

Trợ Lý Giám Đốc

Ngành

Non-profit Organizations Primary and Secondary Education

Job Summary

The Executive Assistant will play a key role in supporting senior executives and facilitating the smooth operation of the organization. This position requires a proactive, organized, and detail-oriented individual who can manage a variety of tasks, ranging from scheduling and communication to event coordination and vendor management.

Key Responsibilities

Executive Support

Provide administrative assistance to C-level executives, including managing professional and personal schedules, arranging travel, and handling communications
Streamline and maintain internal processes to support top-level executives across the company, ensuring a smooth workflow by coordinating internal and external resources
Organize and prioritize tasks to align with senior executives' goals and overall company objectives

Scheduling & Communication

Manage calendars, appointments, and meetings for upper management, ensuring they are well-prepared and informed
Act as a liaison between executives and internal/external contacts, facilitating communication and managing project-related tasks

Travel & Logistics Management

Arrange travel for executives and other employees, including booking flights, hotels, and ground transportation
Handle visa and immigration processes for executives and employees traveling internationally, ensuring timely and accurate submission of paperwork
Ensure travel policies are followed, maintaining cost-efficiency and compliance with company standards

Company's Events Coordination

Assist the Marketing and Admin teams in coordinating company events, including conferences, meetings, and other gatherings
Work closely with vendors to ensure event requirements are met and preparations are executed seamlessly

Vendor & Contractor Management

Manage relationships with vendors, contractors, and suppliers, ensuring adherence to service-level agreements
Oversee the negotiation, review, and execution of contracts, securing cost-effective purchasing and high-quality services

Reporting & Documentation

Prepare and submit meeting minutes, reports, presentations, and proposals as requested by management
Ensure documentation is accurate, well-organized, and easily accessible

Time Management & Ad-Hoc Duties

Prioritize tasks and manage deadlines effectively, ensuring key deliverables are met
Perform other ad-hoc duties as assigned by the line manager, demonstrating flexibility and a willingness to take on additional responsibilities when needed

Requirements

Proven experience as an Executive Assistant, Personal Assistant, or in a similar role with a minimum of 5 years of experience
Bachelor's degree in Business Administration, Communications, or a related field (preferred)
Full fluency in English, with excellent verbal and written communication skills
History of working with a foreign company using English as the main language
Proficiency in Notion, Google Suite, and other relevant software
Experience working with a technology company is a plus
Experience in coordinating company's events and vendor management is a plus
Self-motivated, proactive, and able to work independently
Excellent organizational and time management skills
Well-organized, with the ability to handle multiple tasks and adapt to changing priorities under pressure
Strong attention to detail and excellent presentation skills

Benefits

Three days remote every week and four full remote weeks per year
Gold level Health Insurance coverage from Bao Viet Insurance, a yearly complete Health Check and social insurance
All office benefits and full salary during probation
Flexible working time starting anytime up to 10 AM working Monday - Friday with no overtime and a long lunch break
Allowance for everything: meals, parking, petrol, along with unlimited snacks and nice coffee every day
Choose from a brand-new Mac or PC device
Salary review twice a year with opportunities for promotions and spot awards
12 days annual leave per year, with all days not taken paid out in cash, plus 2 sick leave days
Yearly Training Budget up to 5 million VND per staff. On top of that, Professional coaching program, buddy system, tech talks, agile sessions, and 1on1 private English classes are available
Yearly company trip, monthly activities, and other Celebrations for special days in the year, such as Women's Day, YEP, and Christmas
Employee-led clubs within the company; games teams, sports teams, etc
Modern open-space office with comfortable workspace, a PS5 games room, and chill-out areas

Khu vực

Bình Dương - Việc làm tại Bình Dương

Báo cáo

Trần Đức Group Xem trang công ty

Quy mô:

500 - 1.000 nhân viên

Địa điểm:

Số 69/13 Khu Phố Bình Phước A, Bình Chuẩn, Thị xã Thuận An, Bình Dương, Việt Nam

Thành lập từ năm 2000, đến nay Tập đoàn Trần Đức đang sở hữu 2 nhà máy có diện tích nhà xưởng 100.000 m2 tại Bình Dương với hơn 1.500 công nhân viên chuyên nghiệp tay nghề cao. Tập đoàn Trần Đức chia thành 2 thương hiệu chính như sau: Tran Duc Furnishings: chuyên sản xuất dòng hàng nội thất cao cấp cho các Dự Án (khách sạn 4-5 sao) xuất khẩu cho thị trường Mỹ (80%) và Bắc Mỹ, UK, Nhật. Các dự án đã thực hiện: Khách sạn Hyat, Khách sạn Hilton, Khách sạn Marriott, Khách sạn Starwood, Khách sạn Sheraton, Khách sạn Faimont Empress Victoria…Tran Duc Homes: chuyên cung cấp các giải pháp gỗ toàn diện cho ngành kiến trúc – xây dựng-trang trí nội thất.