Trusting Social ★ 3.7

- Event coordination and employee engagement: Coordinating meetings, conferences, and other company events. Collaborating with other departments to develop effective communication and information-sharing protocols and to ensure that employee needs are met, or being informed about relevant issues and changes.

- Food supply: Managing the procurement and distribution of daily fresh fruit, snacks, lunch and beverages for employees, ensuring that there is a variety of options that cater to different dietary requirements and preferences. Managing the procurement and distribution of food and beverages for employee happy hours, team building events, or other office events that involve food and drinks. Ensuring that costs are within budgetary constraints, and identifying cost-saving opportunities. Ensuring that the food and beverages provided to employees are safe and comply with health and safety regulations, conducting risk assessments, and implementing measures to prevent food-borne illnesses and injuries.

- IT support: Day to day providing assistance for hardware, software, and other equipment with IT Helpdesk.

Purchasing and contractor management: Managing relationships with vendors and contractors, ensuring that they meet service level agreements, providing feedback to improve performance, and ensuring that the company is getting the best value for its investments. Overseeing the review, negotiation, execution of contracts with vendors, suppliers, and service providers, and ensuring cost-effective purchasing.

- Travel management: Managing travel arrangements for employees, including booking of flights, hotels, and ground transportation, and ensuring that travel policies and procedures are followed. Managing the visa and immigration process for employees traveling to other countries, ensuring that all necessary paperwork is completed and submitted in a timely manner.

- Compliance and risk management: Ensuring that the office administration function is compliant with legal and regulatory requirements, such as health and safety regulations and data privacy laws, and that risk management strategies are in place.

- Time management: Prioritizing tasks and ensuring deadlines are met.

- Performance management: Ensuring that the office administration function is meeting performance goals and that processes are in place to measure performance and report results to senior management.

- Perform other Ad-hoc duties as assigned by the line manager.

- Change management: Leading change management initiatives, including process improvements and technology implementation, to enhance the office administration function's ability to support the organization.