SMARTOSC VIETNAM ★ 4.2

Location: Hanoi

·      As the Executive Assistant to the CEO, you will be a key strategic and operational partner, supporting the CEO in day-to-day activities and long-term initiatives, especially across the business-critical functions of Marketing, Sales, and Presales. Your role will ensure the CEO’s time and priorities are managed efficiently, while also assisting in administrative, communication, and strategic tasks.

Key responsibilities include:

·      Serve as the right hand to the CEO, offering high-level administrative, strategic, and communication support.

·      Liaise and coordinate between the CEO and key departments, especially Marketing, Sales, and Presales, to ensure alignment with strategic goals.

·      Manage and optimize the CEO’s daily calendar, travel plans, appointments, and business engagements.

·      Prepare and review reports, presentations, proposals, and other key documents to support executive decision-making.

·      Track and follow up on department performance indicators (KPIs/OKRs) across Marketing, Sales, and Presales; provide summarized insights and suggest improvements.

·      Coordinate and facilitate internal and external meetings, take minutes, and ensure action items are executed in a timely manner.

·      Support the CEO in project management and implementation of strategic initiatives, including go-to-market planning, growth strategies, and cross-functional campaigns.

·      Handle administrative tasks such as expense reports, document management, internal approvals, and logistics on behalf of the CEO.

·      Represent the CEO professionally when dealing with partners, clients, and stakeholders, both locally and internationally.

·      Conduct market, competitor, and industry research to support business planning.

·      Maintain confidentiality and manage sensitive information with discretion and professionalism.

·      Perform other tasks as assigned by the CEO.

Essential:

• Minimum 3+ years of experience in an Executive Assistant or high-level support role, preferably in a dynamic and fast-paced business environment.
• Strong working knowledge or direct experience in Sales and/or Marketing operations.
• Excellent command of English, both spoken and written.
• Strong organizational and communication skills; able to work effectively across all levels of the organization.
• High level of integrity, professionalism, and discretion.
• Proactive, adaptable, and capable of managing multiple priorities under pressure.
• Strong problem-solving and analytical skills; detail-oriented and business-savvy.
• Willingness to be reachable and available outside of standard working hours when required.

Desirable:

• Prior experience in the IT, digital transformation, or consulting industry is a plus.
• Bachelor's or Master's Degree in Business Administration, Marketing, Sales, or a related field.
• Experience working with CRM tools, sales/marketing reports, or project tracking tools is an advantage.

At SmartOSC, we offer the best to your values

●     Attractive salary package

●     Salary review twice a year

●     Flexible working hour

●     Premium health care

●     Working in One of the largest digital transformation agencies – A professional English environment

●     Free English, Japanese, and professional training packages

●     Firm’s Certified Qualifications Sponsorship for career development

●     Annual company trip inside or outside Vietnam

●     Other fun activities: happy hour, quarterly team building, football club, yoga club, swimming club, charity activities, etc.

●     Free entertainment parties: Birthday party, Anniversary party, Sum-up Party, Year-End Party, etc. 

Please submit your CV to [email protected] with the following information: 

●     Job Application Letter with “Executive Assistant to CEO” in the subject line.

●     Updated CV in English, including your contact e-mail, phone number and salary expectations.