Unilever VietNam ★ 4.4

About Unilever

Unilever is the place where you can bring your purpose to life with the work that you do – creating a better business and a better world. You will work on brands that are loved and improve the lives of our consumers and the communities around us. You will lead innovations, big and small, that will make our business win and grow. You will learn from brilliant business leaders and colleagues who provide mentorship and inspiration so that you can become a better you.

Main Job Purpose

This role provides high-level executive support to the Personal Care Greater Asia General Manager and administrative coordination for the PC GA leadership team.The Executive Secretary will act as a central point of contact for internal and external stakeholders, ensuring smooth operations, efficient scheduling, and seamless team collaboration across SEA and Japan markets.

What Will Your Main Responsibilities Be

• Manage the General Manager’s calendar, schedule meetings, and coordinate appointments across time zones
• Prepare meeting materials, take minutes, and follow up on action items
• Organize travel arrangements (flights, hotels, visas) for the General Manager and team members
• Process expense claims and administrative requests via internal systems (e.g., Concur, Coupa)
• Support execution of team workshops, offsites, and internal events
• Maintain and organize internal documentation and shared platforms (Teams, SharePoint)
• Liaise with internal departments and external partners to support GM’s engagements
• Provide administrative support to the Personal Care GA leadership team as needed
  
  

Experiences & Qualifications

WHAT YOU WILL NEED TO SUCCEED

• Excellent organizational and time management skills
• Professional communication in English (written and verbal)
• Proficient in Microsoft Outlook, Teams, Excel, and PowerPoint
• Familiarity with internal systems such as Concur, Coupa, Workday is a plus
• Prior experience supporting senior executives in a multinational environment
• Discreet, proactive, and detail-oriented with strong problem-solving skills
  
  

Unilever embraces diversity and encourages applicates from all walks of life! This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.