RGF HR Agent Vietnam Co., LTD

Mô tả Công việc

- Monthly Salary: 29M ~ 45M

<Position Objective/Expectation>

- The position oversees the HR, Admin, and Accounting Team ensuring that it is productive and functioning accordingly.

<Job Responsibilities>

A. CORPORATE PERFORMANCE MANAGEMENT SUPPORT

1. Prepare budget reports for the Japanese head office, and documents necessary for internal reports and departmental meetings.

2. Review and approve various business and legal agreements, company expenses, and other HR/IT/general administrative matters based on the mandate rules matrix.

3. Prepare documentation and address annual internal and external audit issues.

4. Consolidate GP timesheets/utility tracking for all departments and create GP analysis charts.

5. Perform other duties assigned by directors and headquarters.

B. INTERNAL HR-ADMIN MANAGEMENT

1. Assist the Directors in preparing long-term and short-term budget plans, manage department costs, and strategize to meet monthly budget targets.

2. Consolidate, review, report, and recommend approval (if applicable) of all employee movements such as hiring, labor contract renewal, resignation, salary adjustment, etc. to the Directors.

3. Review and recommend the approval of departmental expenses such as company events, outsourcing contracts, purchased supplies, rentals, and all Legal and Admin-related contracts.

4. Manage the Company Home Page or website and ensure that it is updated accordingly.

5. Lead in implementing health-related activities as needed.

C. INTERNAL ACCOUNTING MANAGEMENT

1. Oversee monthly closing of books; review and consolidate financial documents such as Balance Sheets, Cash Flow, Budget Control Chart, and Profit and loss for reporting to Japan Head Office.

2. Ensure submission of Debit Notes and Acceptance Certificate (3KUSD) by all departments for payment processing.

3. Ensure proper safekeeping of the Petty Cash Fund and conduct regular cash count before replenishment approval.

4. Present/report monthly Accounts Receivables for collection in Workload and report status to Head Office on the next month.

5. Work with internal and external auditors for any audit concerns.

D. HR management

1. Regularly review department staffing requirements and make hiring recommendations.

2. Provide training and development programs to new and current team members

3. Conduct timely performance reviews of direct reports and ensure that appropriate feedback, commendation, salary increase, promotion, discipline, and/or improvement plans are given.

4. Conduct regular department meetings and check the progress of work assignments.

5. Review, process, and report violations of employees and discuss with the Directors for action.