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1/ Key Areas of Responsibility:
- Preparing payroll and benefits calculation;
- Prepare monthly payrolls for all local and expat employees to make sure accuracy and timely payment;
- Work closely with Finance and related departments to clarify and calculate the commission, bonus for the whole company;
- Complete the final compensation and severance allowance for leaving employees, calculating the required adjustments for exiting staff;
- Responsible for declaration, reconciliation of Social insurance, personal income tax, medical healthcare program as per mandatory requirement;
- Monthly update employee list to Healthcare Insurance company and do reconciliation by end of the year with AON and insurance company;
- Regularly communicate benefits programs to staff and any update from law related to C&B SI, UI, HI, Tax….;
- Manage to leave a record for an employee by collecting leave requests, updating in system and reconciliation with the line manager when needed.
2/ Employee Data and Labor contract management:
- Collect new hire information and update in the Masterfile in a timely manner and store correctly in both soft and hard copy;
- Remind line manager for the probation appraisal, contract renewal appraisal;
- Prepare offer letter, labor contract for a new hire, contact renewal, salary adjustment, confirmation letter, and termination process.
3/ Responsible for all report related to payroll calculation:
- Responsible for all external reports to authorities to comply with local law requirements, including but not limited to the Social insurance Department, Tax Department, Labor Department, Immigration Department….;
- Responsible for internal report related to C&B such as turn over rate, OT, Headcount, movement….;
- Other reports as and when required.
4/ Compliance:
- Use expertise to identify gaps in current policies, improving policy application and effectiveness;
- Recommend additional processes and/or policies that will enhance the C&B function and service delivery;
5/ HR support: Support HR department in other projects as and when required.