ĐẠI HỌC RMIT VIỆT NAM ★ 3.7

The Senior Events and Projects Coordinator provides leadership across the DOED in ensuring quality assurance and brand consistency across all internal and external events of the division. The role is responsible in delivering, coordinating and implementing a range of virtual, offline and hybrid events aligned to the strategic and operational goals of the DOED.

The position will be required to liaise with a range of stakeholders and departments across the region and internationally to ensure the delivery of logistically sound and impressive events that help reflect and enhance the reputation image of the DOED and RMIT as a whole. An understanding of the regulatory landscape as well as adherence to university event polices, guidelines and health and safety is also highly desirable.

KEY ACCOUNTABILITIES:

• Develop major event protocols and procedures in consultation aligned to best practice and university processes that showcase strategic branding, imagery and projects of the DOED.

• Producing detailed proposals including business cases, concept ideation and co-creation, development and testing, implementation, and evaluation. Activities would require appropriate liaising with internal and external stakeholders.

• Organizing and negotiating all aspects of DOED events in collaboration with service units including pricing, location, vendors, insurance, legal, health and safety, parking, security, first aid, hospitality and maintaining budgets for the event

• Coordinating suppliers, handling client queries and troubleshooting on the day of the event in collaboration with service units to ensure that all run smoothly.

• Maintaining a formal reporting regime and repository of DOED events including but not limited to Events report, Event Management System, stakeholder feedback summaries, post-event evaluation including data entry and analysis and producing reports for event stakeholders.

• Lead and manage the branding, content development, dissemination channels and signage across print, online and/or social media.

• Be involved with the hiring, management and coaching of staff to ensure consistency and continuity of high-quality events

• Undertake other duties as required by the Dean