ĐẠI HỌC RMIT VIỆT NAM ★ 3.7

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University with 700 staff and 7,000 students, in three locations, and recently awarded one of the Best Companies to work for in Asia 2020. From a media perspective RMIT Vietnam enjoys a 40% share of voice in the sector. It brings a world-class education and globalised study environment to the heart of Asia, offering programs in business, technology, communication, design, fashion and English language. It boasts an impressive range of extra-curricular activities that encourage students to innovate and network globally.

Degrees are awarded by RMIT in Australia and taught in English, enabling Vietnamese students (and visiting international students) the opportunity to receive an international education without having to leave home.

The Role

This role will provide high-quality administrative support to the Compensation, Benefits and HR Services team in Ho Chi Minh City, specifically relating to the following areas:

Work permits, visas and temporary residence cards

Organising labour contract and other records

Support related to various processes in statutory insurance administration

Ensuring the confidentiality and security of the files and filing systems

Coordinating schedules and arranging meetings

Maintaining office supplies

Key Accountabilities

1. Provide administration support in work relating to Vietnamese immigration, including visas, work permits and other related legal documents for expatriates to reside and work in Vietnam.
2. Preparing labour contracts for new hires (both salaried and hourly staff (Vietnamese nationals and expatriates) based on pre-defined templates; and explaining terms and conditions of the contracts to staff members, as and when required.
3. Support the Contract and Insurance Administration team in organising contracts for signing, stamping and filing.
4. Support the Contract and Insurance Administration team in coordinating paperwork and procedures for various processes related to statutory insurance schemes covering RMIT Vietnam staff.
5. Organise staff files in good order and working with Crown, our storage vendor, to keep records of files in the storage and in the office. Retrieving/returning/sending files from/to Crown store, as and when required.
6. Coordinate schedules and arranging meetings for the team; book meeting rooms as required.
7. Manage office supplies stock and place orders; prepare regular reports on expenses and office budgets.
8. Ensure excellent customer service is delivered by responding promptly to queries.
9. Uphold confidentiality and ensure due process is followed in all activities.