JOB TITLE: PA TO THE PRINCIPAL
DIRECT REPORTING LINE: Executive Principal
JOB PURPOSE: To be a Personal Assistant to the Executive Principal and perform all necessary tasks requested by the Executive Principal. To undertake a full range of secretarial and administrative duties to the Executive Principal and to ensure the efficient and effective running of the Executive Principal’s office and daily business.

JOB SCOPE: Act as a first point of contact within the school for staff, parents, and others seeking contact with the Executive Principal. To assist the Executive Principal in organizing his/her administrative workload recommending items to be dealt with in order of priority. Helping with time and daily management, scheduling of meetings, correspondence, and note-taking.

INTERNAL & EXTERNAL INTERACTIONS:
Internal: Students; All staff
External: Parents, Visitors, and ISP

KEY ACOUNTABILITIES
1. Handle all confidential correspondence with discretion.
2. Maintain a high degree of confidentiality with regard to issues concerning members of staff and pupils. Respond positively with tact, sensitivity, and awareness to pupils and parents in relation to duties undertaken.
3. Demonstrates attention to detail and an ability to stick to routine tasks.
4. Professional demeanor, good interpersonal skills, and ability to deal with various members of public and senior management.

KEY RESPONSIBILITIES

• Ensure that the Executive Principal responds to approaches within timescales identified in any agreed priority action list.
• Maintain the diary for the Executive Principal, arranging appointments as appropriate and ensuring that he/she is adequately briefed on matters to be discussed.
• Make travel arrangements for the Executive Principal and provide care for his/her visitors, including the provision of refreshments.
• Assemble and prepare papers required by the Executive Principal to attend meetings, prepare reports, or reply to requests for information.
• Ability to act as a minute taker as directed by senior managers.
• Liaise with senior management concerning priorities, deadlines, policies, and procedures.
• Create a log of all the school policies with a proper referencing system.
• Liaise with the Manager – School Operations where necessary.
• Arrange meetings and when required, take notes. Ensure that matters arising from meetings are dealt with by the appropriate people within agreed timescales.
• If required, to line manage other staff in the school office
• Sort and prioritize all incoming posts, dealing with telephone calls for the Executive Principal, and other school posts not individually addressed. Keep a log of mail received and how it has been dealt with.
• After discussion, draft, as appropriate, outgoing correspondence, and school documents that are the direct responsibility of the Executive Principal.
• Support the Principal and other senior leaders in the organization and detailed planning of special events, such as awards evening and certificate evening.
• Assist in all matters relating to the organization of the recruitment of staff.
• Foster links between the school and the local community.
• Maintain the Executive Principal’s filing system.
• Carry out research for the principal/senior management as required on the Internet.
• Attend occasional open evenings, prize giving’s and other school events as required.
• Organise workload and prioritize on a daily basis using own initiative and knowledge of the work, with minimum direct supervision from the Executive Principal.
• Specific responsibility for ordering general office supplies and equipment, including central school stock such as annual registers, diaries, and teacher planners.
• Demonstrate a clear commitment to the team approach; exchanging ideas and providing support to colleagues.
• Evidence of well-developed interpersonal skills. Ability to communicate effectively both verbally and in writing, negotiating ability, and tact to promote good relationships within and outside the school.
• Maintain corporate rate agreements with hotels and travel agencies and correspond with them for all bookings of the school.
• Administrator and operate Parent Portal: Sending parent portal account, uploading contents, and supporting users to login.
• Collaboration with Academic team about Gradebooks, Academic reports configuration and publish.
• Support and coordinate with Operation team on daily basic of student registration
Safeguarding & Safer Recruitment
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years employment history.

About ISP

The International Schools Partnership (ISP) is a growing group of schools all of which aim to be the school of choice in their local area. Learning is at the heart of everything we do for our students, colleagues, and parents. We are committed to getting better, all the time.
ISP operates in 17 countries and has more than 60 schools. For more information see www.internationalschoolspartnership.com