Hupuna Group

Overview:

• Provide comprehensive support to the NLL Deputy Managing Director (DMD) in managing the company’s day-to-day operations.
• Have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibility:

1. Executive Support​

• Serve as a liaison to the Board of Directors, senior management teams, and other stakeholders in all tasks assigned by NLL DMD.
• Arrange and handle all logistics for Management meetings and events: schedule meetings; draft agendas; gather all material one week before BOM meeting; develop, compile, and distribute presentation materials; and record & deliver meeting minutes 3 days after meeting, follow up on assigned action items.
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company and human resources.
• Sustain a daily calendar of meetings and events; organize complex calendars and schedules; resolve any scheduling issues.
• Adhere to compliance with applicable rules and regulations set in by laws and by the Company.
• COA/Company Council: Check and verify document to be signed by NLL DMD to ensure the approved COA/company council list is strictly followed.

2. Operation activities to support NLL DMD​

• Provide 'gatekeeper' and 'gateway' role as a bridge for smooth communication between the NLL DMD and others.
• Work with BUs as assigned by the NLL DMD.
• Assists the NLL DMD with daily administrative duties that include managing an active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging business trips, providing event management support, agendas and compiling documents for meetings, etc.,
• Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows.
• Provide hospitality to all guests and help to create a welcoming environment.
• Process and distribute daily mail.
• Invest in building long-lasting relationships both externally and internally.
• Manage petty cash reimbursements and reconciliation.
• Other projects/duties as assigned for the overall