HR Vietnam’s ESS Client ★ 4.5

Mô tả Công việc

Our client is looking for a dedicated and organized Administrative & Receptionist professional to manage our front-desk operations and provide comprehensive administrative support. The ideal candidate will handle office logistics, documentation, and employee engagement activities to ensure smooth daily operations.

1. Front Desk & Reception

• Welcome visitors and notify the relevant departments.
• Prepare tea/water, seating arrangements, and necessary equipment for meetings and training sessions.

2. Document & Office Management

• Receive, process, and distribute incoming/outgoing mail, documents, and invoices.
• Draft, archive, and manage the company’s filing system, including official letters, contracts, and administrative documents.
• Coordinate express delivery and ensure documents reach the correct departments promptly.

3. Facility & Asset Management

• Manage the procurement, distribution, and maintenance of office equipment, machinery, and stationery.
• Supervise office services, including drinking water, greenery, cleaning, and general repairs.
• Monitor infrastructure projects, office/warehouse leasing, and office setup processes.

4. Financial Administration

• Plan and process payments for office expenses (telephones, internet, service fees, office supplies, rent, etc.).

5. HR Support & Employee Engagement

• Coordinate with the HR department for onboarding and offboarding (asset handover, ID cards, etc.).
• Introduce new hires and provide training on company regulations and products.
• Support the organization of internal events (Happy Hour) and employee engagement activities.
• Monitor employee attendance and provide reports to the HR department as required.

6. General Tasks

• Assist in internal company meetings and perform other duties as assigned by management.
• Working Hours: Monday – Saturday (08:00 AM – 05:00 PM)
• Working location: Phường Sơn Giang, Thị xã Phước Long, Tỉnh Bình Phước (cũ)

Yêu Cầu Công Việc

• College degree or equivalent.
• Minimum of 2 years of experience in a similar administrative or receptionist role.
• Proficiency in English or Chinese (Mandarin) is required.
• Proficient in Microsoft Office (Word, Excel).
• Excellent communication and interpersonal skills.
• Ability to work effectively in a dynamic, high-pressure environment.
• Proactive, hardworking, and eager to learn.
• Highly organized with strong problem-solving abilities.

Benefits

• Insurance: Full participation in Social Insurance, Health Insurance, and Unemployment Insurance as per labor laws.
• Growth: Annual salary reviews based on performance.
• Environment: Professional, dynamic, and friendly workplace with clear opportunities for career advancement.