RHENUS LOGISTICS LTD,. ★ 3.6

Mô tả Công việc

I Reception Duties

- Greet and welcome visitors in a professional and friendly manner.

- Answer, screen, and forward incoming phone calls.

- Handle customer inquiries, providing information or directing them to the appropriate person or department.

- Manage the office’s email system, including responding to emails and directing them to relevant departments.

- Ensure that the reception area is tidy, organized, and welcoming.

II. Admin

- Handle incoming and outgoing mail, packages, and couriers.

- Assist with office supply management and reorder as necessary.

- Make expense claim for GD on system

- Check staff attendance through Facing Attendance Machine

- Arrange business trip for staff if have: Book Tickets; hotel, transportation,…

- Provide administrative support to various departments as required.

* Office Management

- Coordinate meetings and assist in the arrangement of meeting rooms, pantry, and equipments

- Manage office equipments: Taxi Cards, photocopies, prtintes..., ensuring that it is functional and serviced as required.

- Work with provider for repair and maintenance when needed.

- Perform other tasks and projects as needed or requested by management.

- Coordinate to set-up computer ( email, net work access,… ) prepare the work station and equipment for new staff (telephone, business cards,…)

- Coordinate with IT for IT projects: update License; implement new tool

- Act as contact point to connect with IT for the office issues

- Manage Tea Lady to ensure perform the properly tasks; oversee office in tidy, clean, safe good condition

* Office purchase

- Select & propose for office purchase ( laptop, headphones,…) when it needed

- Manage Stationary

* Office payment

- Follow invoice and send the payment request to Acc Dept.: Electric, water, parking; Grab, Vinasun; Tree Rental; mobifone; Viettel, Photocopier & Printer rental; Cleaner service; internet.....

* Employee Events:

- Coodinate to orginize Employee Events: Staff Birthday; Company Trip; 8/3 ; Chirstmas Lunch;…

- Arrange Heath - Checkup.

* Compliance report

- Coodinate to submit office report for Complaince and prepare office document for ISO.

Yêu Cầu Công Việc

-          Able to work independently, high teamwork and sense of responsibility

-         Good English communication

-          Minimum 1 year experience in similar position

-          Graduated from university with relevant faculty