Robert Walters

One of the leading group in renewables energy with office based in Danang is calling for Office Manager job.

About the Office Manager Role:

This position oversees all support and clerical work within a company, supervises day-to-day support activities, coordinates clerical tasks, and leads a team of administrative officer(s). Reporting to HRM, in the administrative manager role, you will supervise the firm’s admin operations and lead the support staff team. A critical element of this position is identifying key areas of improvement and implementing solutions. Success in this role will be exhibited by the timely and efficient delivery of all admin work, enabling the company to meet its goals and objectives. This position will be based in Da Nang, covering all activities of offices in Vietnam, maybe required to support on setup offices of other branches in different locations.

Key Responsibilities:
- Provide general support to visitors including scheduled meetings and appointments
- Organise the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with Human Capital to update and maintain office policies as necessary
- Organise office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Assist in the onboarding process for new hires
- Address employees' queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, car, and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Stay informed about all organizational changes and business developments
- Provide standard clerical duties as assigned, including faxing, copying, mailing, and communicating with clients respond to incoming communications, such as phone calls and emails; provide assistance in filtering and forwarding communications to proper individuals and departments
- Create written and typed reports, including memos and business letters if required
- Identifies key areas of improvement, plans administrative processes, establishes guidelines, and implements protocols
- Coordinates with executive management and other managers to ensure alignment with the company’s mission, vision, core values, and objectives
- Supervise staff performance, helping subordinates with coaching and guidance to ensure their maximum efficiency
- Manages a team of administrative officers, training and developing them to enhance performance
- Tracks team performance and ensures quality of work is within acceptable levels

To succeed in this role, you must have good communication skills in English.