PMAX ★ 3.2

The Account Payable Officer is responsible for managing the organization's accounts payable function to ensure timely and accurate payment of all obligations. This role involves maintaining financial records, processing invoices, reconciling accounts, and ensuring compliance with internal controls and accounting standards. The ideal candidate will have a strong background in accounting, excellent organizational skills, and experience in the hospitality or gaming industry being a plus.

Duties may include but are not limited to:

• Process accounts payable transactions, including reviewing, verifying, and reconciling invoices.
• Ensure timely and accurate payment of invoices, including matching purchase orders and receiving documentation.
• Maintain vendor records and handle vendor inquiries regarding payments and account status.
• Reconcile accounts payable transactions and prepare analysis of accounts.
• Monitor accounts to ensure payments are up to date.
• Assist in month-end closing by preparing accruals and reconciling accounts payable sub-ledger to the general ledger.
• Ensure compliance with company policies and procedures, as well as regulatory requirements.
• Prepare and process electronic transfers and payments.
• Assist in the preparation of financial reports related to accounts payable.
• Provide support during audits by preparing necessary documentation and reconciling discrepancies.
• Collaborate with other departments to resolve invoice discrepancies and issues.
• Maintain accurate and organized records of all accounts payable transactions.
• Assist in the development and implementation of accounts payable policies and procedures.
• Ensure all financial documents are filed and maintained in an organized and accessible manner.

KEY FUNCTIONS

Accounts Payable Processing

• Process accounts payable transactions efficiently
• Review, verify, and reconcile invoices, ensuring accuracy and compliance with purchase orders and receiving documentation.
• Ensure timely and accurate payments, maintain schedules for payment processing and handle electronic transfers and payments.

Vendor Management

• Maintain vendor records and handle inquiries
• Ensure up-to-date and accurate vendor information and respond promptly to payment status inquiries.
• Reconcile vendor statements, ensure all discrepancies are resolved and accounts are current.

Reconciliation and Reporting

• Reconcile accounts payable transactions, prepare analysis and reconcile the accounts payable sub-ledger to the general ledger.
• Assist in month-end closing, prepare accruals and provide necessary reports for financial statements.

Compliance and Control

• Ensure compliance with company policies and regulatory requirements
• Adhere to internal controls and accounting standards in all accounts payable activities.
• Support audits, provide documentation and resolve discrepancies during internal and external audits.

Collaboration and Communication

• Collaborate with other departments, resolve invoice discrepancies and issues, ensuring smooth financial operations.
• Communicate effectively with stakeholders, maintain clear and professional communication with vendors and internal teams.